Notice of Special Procurement: Umatilla Hatchery Well Pump #4 Inspection & Repair

This procurement notice pertains to the inspection and repair of Pump #4 at the Umatilla Hatchery’s Ranney well, a critical component for maintaining water supply essential to salmon rearing operations. The work involves the complex extraction, assessment, repair, and reinstallation of a submerged pump located in a 50-foot-deep well, requiring specialized equipment and vendor expertise due to the unique design of the system. Conducted under Oregon’s Special Procurement by Rule (OAR [phone hidden](6)), this non-competitive action was authorized because the full scope and cost of repairs cannot be determined without dismantling the equipment, and only one vendor possesses the necessary system-specific knowledge and training. The estimated contract value is $50,000, with a performance period extending from April 22, 2026, to July 31, 2026, to ensure completion before peak fish production in August. All proposals must be submitted electronically via email to the designated contracting and technical contacts by May 5, 2026, with no physical submissions or online portal required. Acceptance of the repair work will occur on-site at the hatchery upon successful restoration of uninterrupted water flow, meeting operational and ecological compliance obligations. The Oregon Department of Fish and Wildlife, operating out of Salem, serves as the procuring agency, with April Brenden-Locke designated as the Procuring Contracting Officer and Luca Wittenberg as the primary point of contact for technical inquiries. No formal evaluation factors, line-item pricing, or federal FAR clauses apply, and no packaging, marking, invoicing, or socioeconomic representation requirements are specified, reflecting the state-level, exception-based nature of this procurement.