OCA DPH | Fresh and Frozen Produce

The City and County of San Francisco, through its Office of Contract Administration on behalf of the Department of Public Health, is soliciting bids under Invitation for Bids (IFB) number SFGOV-0000010232 for the procurement of fresh and frozen produce, both whole and pre-cut. This solicitation sets forth a term, indefinite-delivery/indefinite-quantity contract without minimum purchase obligations, intended for use over a potential five-year base period plus a five-year option. Bidders must ensure that submissions incorporate all solicitation addenda, with recent amendments extending timelines and revising agreement terms and bid sheets. The contract emphasizes compliance with applicable federal, state, and local regulations relating to food safety, including FDA, FSMA, HACCP, CGMP standards, and infection control protocols such as Bloodborne Pathogens, Tuberculosis, and COVID-19 exposure control. Deliveries are to occur mostly within San Francisco at designated facilities like Laguna Honda Hospital and San Francisco General Hospital, with strict delivery windows and quality standards enforced, including fresh packaging requirements that exclude Styrofoam and mandate food-grade, controlled atmosphere packaging. The evaluation methodology favors the lowest responsive bid meeting all minimum qualifications; pricing adjustments allow limited discounts for Local Business Enterprise status, prompt payment, and local tax contributions. The contractor is responsible for providing new, unused products in the latest manufacturer models, accompanied by detailed packing slips and Safety Data Sheets when required. Inspection and acceptance will be conducted by City officials at delivery points or upon receipt, with the City retaining sole authority on product quality and compliance. Administrative and contract management aspects, including invoicing, are handled through the City’s internal SF City Partner platform. The contract template contains numerous placeholders and standard clauses addressing insurance, indemnity, data security, audit rights, and compliance but lacks finalized dates or awarded pricing. Overall, this solicitation represents a comprehensive procurement framework designed to ensure high-quality, safe, and timely supply of fresh and frozen produce critical to public health facilities within San Francisco.