ODOC - Trailer Maintenance and Repairs

We are requesting an open PO as we have done in years past in the event of an emergency repair. This would apply to all of the semi-trailers. If we wait until something breaks to submit a requisition, we would be forced to cancel classes. Some of which, are our core classes. The trailers would include the Confined Space, Mobile Driving Simulation lab, Fire Behavior Lab, FireBlast Trailer, Grain Bin Rescue Trailer, Search & Rescue Trailer and the HazMat Trailer. OHIO DEPARTMENT OF COMMERCE REQUEST FOR QUOTE (RFQ)The Ohio Department of Commerce (COM) is soliciting quotes for professional services.  PROJECT INFORMATION.
 
Project Title. State Fire Marshal Trailer Maintenance and- Repair Services

 
Posting and Due•Dates. 5/30/2024 through 6/6/2024 5:00 PM

 
Inquiry Period. 5/30/2024 through 6/4/2024 5:00 PM (All communication will be through inquiry on Ohio Buys)

 
Project Scope of Work. The Ohio Department of Commerce, Division.of State Fire Marshal (DSFM) collectively known as OSFM" is soliciting quotes for maintenance and repair services, ("Services"), of trailers located at 8895 East Main Street, Reynoldsburg, Ohio 43068 during the term of 7/1/2024 through 6/30/2025.

 
 

Provide annual maintenance and repair services for all trailers used by the Ohio Fire Academy. Trailers shall be inspected to DOT requirements, repaired when necessary and maintained to perform optimally.Nineteen (19) trailers to be maintained and repaired include the following:   Confined Space Trailer -2 axles, 7700 Lbs, 16'Mobile Driving Simulation Lab Trailer - 2axles, 11350 Lbs, 48' Fire Behavior Lab Trailer - 2 axles, 53280 Lbs (actual), 55' FireBlast Trailer - 2 axles, 34460 Lbs (actual), 54'“Rollover” Trailer 2 axles 20,000 lbs. 30’ “Hazardous Materials – Tanker” Trailer 2 axles 30,000 lbs. 50’FireBlast Trailer – 2 axles, 40,000 lbs. 54’  Grain Bin Rescue Trailer - 2 axles,41940 Lbs (actual), 40'Search & Rescue Trailer - 3 axles, 37160 Lbs'(<:1ctual), 50'6"IHazMat Trailer - 2axles, 12000 Lbs, 24' Air 1 Trailer - 2axles, 7700 Lbs, 16'Air 2 Trailer - 2axles, 7700 Lbs, 16'Air Supply Unit Trailer - currently at CFOUrban Search and Rescue Trailer - 1 axle, 38000 Lbs, 38' Swift Water Rescue Trailer - 2 axles, 10000 Lbs, 26' Flatbed Trailer - 2 axles, 42'8"Gooseneck Trailer - 2 axles, 35900 Lbs, 44'Structural Collapse Trailer -3 axles, 14000 Lbs, 26' Air Supply Unit Trailer - 2 axles, 9900 Lbs, 21'  
Address all items in the scope of work and request for a short narrative (see below). Emphasis should be placed on completeness, specificity, and clarity of how the Offeror will perform the responsibilities of the project. Include a short narrative describing the following: Please indicate your qualifications, including holding applicable licenses and/or certifications, to perform the scope of work. Please indicate your experience in performing the scope of work over the past five (5) years. Please indicate your plan to successfully complete the scope of work during the term defined in the solicitation. Please indicate your average response time to urgent calls for service. Please provide an annual service bid and hourly repair labor rate for FY25 (July1, 2024 through June 30, 2025). Please indicate if your company holds a state term schedule or master maintenance agreement with the Ohio Department of Administrative Services Office of Procurement Services.
Identify any proposed Subcontractors and services provided. Include Offeror's proposed compensation in the gray column of section three. If in the event a contract ensues, the Contractor will be required to fulfill the Contractual obligations at the amount proposed. The proposed cost must include all costs associated with performing the work, travel, shipping, overhead, etc. When it has been determined that it is in the Agency's best interest to conduct negotiations, COM may request a submission of a best and final quotation. COM Project Manager will evaluate the quotes and recommend to the Director of Commerce the award of a

\Contract based upon obtaining the best value and advantage to COM. The Director's award of a Contract will beidentified by the Director's signature on the Contract. The Director's award is final and not appealable.
COM may determine that a Contract is not in the best interest of COM and may reject, cancel, or re-issue the RFQ in whole or part. COM expects the Offeror to commence work upon contract execution. If the Offeror is unable or unwilling to commence work, COM reserves the right to cancel the award and resume the evaluation process with the next most advantageous proposal.

  Compensation for maintenance of trailer will be separated from repairs. Prior to any repairs being completed, a quote must be submitted and approved by a DSFM academy team member. STANDARD SERVICE REQUIREMENTS.
 
DSFM requires contractors to be experienced and qualified to perform these Services. The contractor is expected to schedule and coordinate the Services time and date with the DSFM academy team. Services shall be performed Monday through Friday between the hours of 8:00a.m.- 4:00p.m., unless otherwise approved. Services shall be completed in accordance with current regulations, including but not limited to, Ohio code requirements and manufacturer recommendations. Contractors shall provide the DSFM academy team detailed documentation of the Services performed once completed, or at the very latest within five (5) business days. Services required outside of the scope of work set forth in the Contract will be addressed separately with OSFM's advanced written approval and memorialized· through a contract amendment and purchase order modification. DSFM may elect to renew the Contract on the same terms and conditions in writing, executed by both parties evidencing their agreement to renew the Contract. Notice of price changes, if any, at the time of renewal, shall be provided to OSFM no later than 120 days prior to expiration of the current contract. If DSFM elects to renew, the renewal term may be executed for up to a two (2) year period. However, no renewal term shall extend beyond the expiration of the biennium in which the renewal commences. Contractor responses to this solicitation are evaluated by DSFM based on proposed compensation, experience, and qualifications.

      INSTRUCTIONS. Proposals shall:

 
Be received no later than 8:00 AM., the day the quotes are scheduled to be due. Be submitted in Ohio Buys


Only through Solicitation ID SRC0000020953 – ODOC - Trailer Maintenance and Repairs OHIO DEPARTMENT OF COMMERCE REQUEST FOR QUOTE (RFQ)The Ohio Department of Commerce (COM) is soliciting quotes for professional services.  PROJECT INFORMATION.
 
Project Title. State Fire Marshal Trailer Maintenance and- Repair Services

 
Posting and Due•Dates. 5/30/2024 through 6/6/2024 5:00 PM

 
Inquiry Period. 5/30/2024 through 6/4/2024 5:00 PM (All communication will be through inquiry on Ohio Buys)

 
Project Scope of Work. The Ohio Department of Commerce, Division.of State Fire Marshal (DSFM) collectively known as OSFM" is soliciting quotes for maintenance and repair services, ("Services"), of trailers located at 8895 East Main Street, Reynoldsburg, Ohio 43068 during the term of 7/1/2024 through 6/30/2025.

 
 

Provide annual maintenance and repair services for all trailers used by the Ohio Fire Academy. Trailers shall be inspected to DOT requirements, repaired when necessary and maintained to perform optimally.Nineteen (19) trailers to be maintained and repaired include the following:   Confined Space Trailer -2 axles, 7700 Lbs, 16'Mobile Driving Simulation Lab Trailer - 2axles, 11350 Lbs, 48' Fire Behavior Lab Trailer - 2 axles, 53280 Lbs (actual), 55' FireBlast Trailer - 2 axles, 34460 Lbs (actual), 54'“Rollover” Trailer 2 axles 20,000 lbs. 30’ “Hazardous Materials – Tanker” Trailer 2 axles 30,000 lbs. 50’FireBlast Trailer – 2 axles, 40,000 lbs. 54’  Grain Bin Rescue Trailer - 2 axles,41940 Lbs (actual), 40'Search & Rescue Trailer - 3 axles, 37160 Lbs'(<:1ctual), 50'6"IHazMat Trailer - 2axles, 12000 Lbs, 24' Air 1 Trailer - 2axles, 7700 Lbs, 16'Air 2 Trailer - 2axles, 7700 Lbs, 16'Air Supply Unit Trailer - currently at CFOUrban Search and Rescue Trailer - 1 axle, 38000 Lbs, 38' Swift Water Rescue Trailer - 2 axles, 10000 Lbs, 26' Flatbed Trailer - 2 axles, 42'8"Gooseneck Trailer - 2 axles, 35900 Lbs, 44'Structural Collapse Trailer -3 axles, 14000 Lbs, 26' Air Supply Unit Trailer - 2 axles, 9900 Lbs, 21'  
Address all items in the scope of work and request for a short narrative (see below). Emphasis should be placed on completeness, specificity, and clarity of how the Offeror will perform the responsibilities of the project. Include a short narrative describing the following: Please indicate your qualifications, including holding applicable licenses and/or certifications, to perform the scope of work. Please indicate your experience in performing the scope of work over the past five (5) years. Please indicate your plan to successfully complete the scope of work during the term defined in the solicitation. Please indicate your average response time to urgent calls for service. Please provide an annual service bid and hourly repair labor rate for FY25 (July1, 2024 through June 30, 2025). Please indicate if your company holds a state term schedule or master maintenance agreement with the Ohio Department of Administrative Services Office of Procurement Services.
Identify any proposed Subcontractors and services provided. Include Offeror's proposed compensation in the gray column of section three. If in the event a contract ensues, the Contractor will be required to fulfill the Contractual obligations at the amount proposed. The proposed cost must include all costs associated with performing the work, travel, shipping, overhead, etc. When it has been determined that it is in the Agency's best interest to conduct negotiations, COM may request a submission of a best and final quotation. COM Project Manager will evaluate the quotes and recommend to the Director of Commerce the award of a

\Contract based upon obtaining the best value and advantage to COM. The Director's award of a Contract will beidentified by the Director's signature on the Contract. The Director's award is final and not appealable.
COM may determine that a Contract is not in the best interest of COM and may reject, cancel, or re-issue the RFQ in whole or part. COM expects the Offeror to commence work upon contract execution. If the Offeror is unable or unwilling to commence work, COM reserves the right to cancel the award and resume the evaluation process with the next most advantageous proposal.

  Compensation for maintenance of trailer will be separated from repairs. Prior to any repairs being completed, a quote must be submitted and approved by a DSFM academy team member. STANDARD SERVICE REQUIREMENTS.
 
DSFM requires contractors to be experienced and qualified to perform these Services. The contractor is expected to schedule and coordinate the Services time and date with the DSFM academy team. Services shall be performed Monday through Friday between the hours of 8:00a.m.- 4:00p.m., unless otherwise approved. Services shall be completed in accordance with current regulations, including but not limited to, Ohio code requirements and manufacturer recommendations. Contractors shall provide the DSFM academy team detailed documentation of the Services performed once completed, or at the very latest within five (5) business days. Services required outside of the scope of work set forth in the Contract will be addressed separately with OSFM's advanced written approval and memorialized· through a contract amendment and purchase order modification. DSFM may elect to renew the Contract on the same terms and conditions in writing, executed by both parties evidencing their agreement to renew the Contract. Notice of price changes, if any, at the time of renewal, shall be provided to OSFM no later than 120 days prior to expiration of the current contract. If DSFM elects to renew, the renewal term may be executed for up to a two (2) year period. However, no renewal term shall extend beyond the expiration of the biennium in which the renewal commences. Contractor responses to this solicitation are evaluated by DSFM based on proposed compensation, experience, and qualifications.

      INSTRUCTIONS. Proposals shall:

 
Be received no later than 8:00 AM., the day the quotes are scheduled to be due. Be submitted in Ohio Buys


Only through Solicitation ID SRC0000020953 – ODOC - Trailer Maintenance and Repairs