Office Furniture

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. Solicitation F1C6RH4141A001 is being issued as a Request for Proposal (RFP). All solicitation documents and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-75. This is an unrestricted procurement. The NAICS code is 337214 and the small business size standard is 500 EMP. The following commercial items are requested: CLIN 0001 - Refer to attachement 3 for item descriptions and quantities. Or equal items will be accepted. Attachments: 1. Building Drawing 2. Workstation Descriptions 3. Item list **SITE VISIT WILL NOT BE AVAILABLE** Place of Delivery and Acceptance DET 1 554 RHS Unit 14014 APO AP Northwest Field Andersen AFB, Guam Period of Performance: CLIN 0001: Delivery NLT 01OCT2014 Contractor must begin work NLT Oct 2 2014 Submit your proposal via email to A1C Joshua Boak at contact@example.gov. Responses to this RFP must be received via e-mail not later than 06:00 (1800) PM United States Eastern Time (EDT) on 20 July 2014. Oral proposals will not be accepted. Collect calls will not be accepted. Hand delivered proposals will not be accepted. Emailed proposals must be received at the stated addressees' email inboxes on time and the addressees must be able to open the email and all attachments. No other email receipt will be acceptable. The Government does not accept responsibility for non-receipt of proposals. It is the contractor's responsibility to request and receive confirmation of proposal receipt. The Government has limited capability to accept attachments in proposals and requests that contractors limit proposals to no more than 10 pages. PPQs, or information obtained by the Government from any other sources of past performance information. Offeror must receive "Acceptable" rating to receive an award, as follows: PAST PERFORMANCE RATING DEFINITION Acceptable Based on the offeror's performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort, or the offeror's performance record is unknown (see note below). Unacceptable Based on the offeror's performance record, the Government has no reasonable expectation that the offeror will be able to successfully perform the required effort. Note: In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance (see FAR 15.305 (a) (2) (iv)). Therefore, the offeror shall be determined to have unknown past performance. In the context of acceptability/unacceptability, "Unknown" shall be considered "Acceptable." (4) AWARD PROCESS: The Government will make an award to the offeror whose offer represents the best value to the Government. Best value means the offer with the most optimal combination between technical and price with acceptable past performance. The Government reserves the right to award to other than the lowest offeror. When compared to price, technical approach shall be considered of higher importance. When compared to price, past performance is considered of equal importance. The Government will evaluate all submissions for technical approach/risk, price, and past performance. The minimum ratings an offer must receive in order to be eligible for award is Green Acceptable Technical Rating, Moderate Technical Risk Rating, and an Acceptable Past Performance Rating. The Government intends to make one award on an all or none basis to the offeror meeting the above criteria without discussions, but reserves the right to open discussions at any time in the evaluation process. The provision at FAR 52.212-3, Offeror Representations and Certifications -- Commercial Items is included in this solicitation, and the offeror must include a completed copy of this provision with their proposal or be currently registered in the SAM website with their Representations and Certifications completed. The following provisions and clauses apply to this acquisition: FAR 52.212-4, Contract Terms and Conditions-Commercial Items; FAR 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders--Commercial Items. Specifically, the following cited provisions and clauses are applicable to this acquisition: FAR 52.209-6, Protecting the Governments' Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment; FAR 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations; FAR 52.219-6, Total Small Business Set Aside; FAR 52.219-28, Post Award Small Business Program Rerepresentation; FAR 52.222-3, Convict Labor; FAR 52.222-19, Child All firms must be registered and active in the System for Award Management (SAM) database at https://www.sam.gov/portal/public/SAM/ to be considered for award. All proposals must be directly submitted by the firm registered in SAM that is intended to be the successful awardee. Proposals submitted by another firm on behalf of a SAM registered company with the intention of being award "care of" will not be accepted. All proposals must include registered DUNS, CAGE codes, Tax ID, and small business status, and any applicable GSA contract number. FAR 52.212-1, Instructions to Offerors--Commercial Items applies to this request. This is an "all or none" request. Multiple awards will not be made. Proposals must include information and pricing for CLIN 0001 are to be considered for award. Any proposals submitted not including prices for the CLIN will not be evaluated. In ordered to be evaluated for award, the offeror must submit the following documentation at a minimum. If all documentation is not received, the proposal shall be deemed nonresponsive. Offerors shall provide a written statement that the offeror's quote incorporates all amendments to the solicitation (if applicable). 1. Technical Capability: The offeror shall submit the following with their proposal to be evaluated for technical capability: a. Layout of the building with their proposed workstation set up including dimensions all of the furniture. b. Pictures of at least one workstation for room 113 detailing all the furniture and pieces that will be used c. Picture of the workstation at 113A(DIAMOND) detailing all the furniture and pieces that will be used d. Pictures of all executive offices detailing all the furniture and pieces that will be used e. Pictures of the conference room detailing all the furniture and pieces that will be used. f. A list of items that will be included in workstations in room 113, the workstation at 113A(DIAMOND), all executive offices, and the conference room including brand names if applicable. g. A proposed delivery and installation schedule. Delivery and installation schedules not meeting the Government's installation start date of 01 Oct 2014 will not be acceptable. 2. Price: Prices for CLIN 0001 including all items listed in CLIN 0001 with unit and extended pricing for all quantities listed and items proposed. 3. Past Performance: The Government will evaluate the quality and extent of an offeror's performance deemed relevant to the requirements of this solicitation. The offeror shall submit two (2) each relevant and recent references. Relevant means similar in scope and magnitude specifically showing contractor's ability to meet delivery and installation deadlines. Recent means within the past five years from the date of the solicitation. The Government will use information submitted by the offeror and other sources such as other Federal Government offices and other military installations to assess past performance. FAR 52.212-2, Evaluation-Commercial Items applies to this request. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation is determined to be the best value to the Government which means the offer with the most optimal combination between technical and price with acceptable past performance. The Government shall award without discussions, reserving the right to hold discussions if deemed necessary by the Contracting Officer. The following factors shall be used to evaluate offers: The Evaluation Factors are: (1) FACTOR 1 - Technical/Risk (2) FACTOR 2 - Price (3) FACTOR 3 - Past Performance (1) FACTOR 1 - Technical/Risk: Offerors will be evaluated on written documentation provided in accordance with FAR 52.212-1, Instructions to Offerors - Commercial. The offerors technical rating reflects the degree to which the proposed approach meets or does not meet the minimum capability requirements through an assessment of strengths, weaknesses, deficiencies, and risks. Offers will be rated based on technical capability and then based on risk as follows: TECHNICAL EVALUATION RATINGS COLOR RATING DESCRIPTION Blue Outstanding Proposal meets requirements and indicates an exceptional approach and understanding of the requirements. The proposal contains multiple strengths and no deficiencies. Purple Good Proposal meets requirements and indicates a thorough approach and understanding of the requirements. Proposal contains at least one strength and no deficiencies. Green Acceptable Proposal meets requirements and indicates an adequate approach and understanding of requirements. Proposal has no strengths or deficiencies. Yellow Marginal Proposal does not clearly meet requirements and has not demonstrated an adequate approach and understanding of the requirements. Red Unacceptable Proposal does not meet requirements and contains one or more deficiencies and is unawardable. TECHNICAL RISK RATINGS RATING DEFINITION Low Has little potential to cause disruption of schedule or degradation of performance. Normal contractor effort and normal Government monitoring will likely be able to overcome and difficulties. Moderate Can potentially cause disruption of schedule or degradation of performance. Special contractor emphasis and close Government monitoring will likely be able to overcome difficulties. High Is likely to cause significant disruption or schedule or degradation of performance. Is unlikely to overcome any difficulties, even with special contractor emphasis and close Government monitoring. (2) FACTOR 2 - Price: Offerors will be evaluated on the GRAND TOTAL price resulting from the estimated total amounts of all items list in CLIN 0001. Unbalanced prices may serve as a basis for rejection of the proposal. The price evaluation will document the reasonableness and completeness of the total evaluated price. Prices will be evaluated for fair and reasonableness total evaluated price (i) Arithmetic Discrepancies. For the purpose of initial evaluation of offers, the following will be utilized in resolving arithmetic discrepancies found on the face of the bidding schedule as submitted by the offeror. (A) Obviously misplaced decimal points will be corrected; (B) Discrepancy between unit price and extended price, the unit price will govern; (C) Apparent errors in extension of unit prices will be corrected; (D) Apparent errors in extended prices per CLIN will be corrected. (3) FACTOR 3 - Past Performance: Past Performance will be evaluated based on subjective assessment of how well the offeror performed on recent and relevant work, as outlined in FAR Provision 52.212-1. Past performance references of a joint venture partner, key subcontractor, or instances where the offeror performed as a key personnel or a key subcontractor will be accepted. For the purpose of assessing acceptable performance, ratings S (Satisfactory), G (Good) and E (Exceptional) assigned by references will be considered "Acceptable". M (Marginal) and U (Unsatisfactory) will be considered "Unacceptable". The rating is based upon offeror-provided references, received Labor - Cooperation with Authorities and Remedies; FAR 52.222-21, Prohibition of Segregated Facilities; FAR 52.222-26, Equal Opportunity; FAR 52.222-36, Affirmative Action for Workers with Disabilities; FAR 52.223-18, Encouraging Contractor Policies to Ban Test Messaging while Driving; FAR 52.225-1, Buy American Act - Supplies; FAR 52.225-13, Restrictions on Certain Foreign Purchases; FAR 52.232-33, Payment by Electronic Funds Transfer - System for Award Management; and FAR 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels. Additional provisions and clauses that apply to this acquisition are: FAR 52.211-6, Brand Name or Equal; FAR 52.252-2, Clauses Incorporated by Reference (https://farsite.hill.af.mil); DFARS 252.203-7000, Requirements Relating to Compensation of Former DoD Officials; DFARS 252.203-7005, Representation Relating to Compensation of Former DoD Officials; DFARS 252.211-7003, Item Identification and Valuation; DFARS 252.233-7008, Prohibition of Hexavalent Chromium; DFARS 252.225-7001, Buy American and Balance of Payments Program; DFARS 252.232-7003, Electronic Submission of Payments Requests and Receiving Reports; DFARS 252.232-7006, Wide Area WorkFlow Payment Instructions; DFARS 252.232-7010, Levies on Contract Payments; DFARS 252.244-7000, Subcontracts for Commercial Items; DFARS 252.247-7022, Representation of Extent of Transportation by Sea; DFARS 252.247-7023, Transportation of Supplies by Sea ALT III; AFFARS 5352.201-9101 (CMSgt Gene L. Eastman, AFICA Superintendent, AFICA/KH, telephone number +1 (555) 000-0000) Ombudsman, AFFARS 5352.242-9000, Contractor Access to Air Force Installations ANDERSEN-002: BACKGROUND CHECKS FOR CONTRACTOR PERSONNEL REQUIRING ENTRY/ACCESS TO INSTALLATIONS/LOCATIONS Background Checks For Contractor Personnel Requiring Entry/Access To Andersen Air Force Base, Guam (28 Jun 2004) (A) Contractor and subcontractor personnel requiring entry/access to Andersen Air Force Base, Guam, shall be governed by the requirements of this clause. The below requirements and procedures are prerequisites to the issuance of any Government identification (i.e., pass/badge) or the registration of a privately owned or commercial vehicle and the issuance of a pass/decal. (B) Immediately upon contract award, but before starting performance, the contractor shall submit the following documentation for personnel who will be performing work as a result of an awarded contracting instrument (Contract, Delivery Order, Purchase Order, Etc.) to the Contracting Officer/Designee: (1) "Listing Of Personnel Requiring Access/Entry" (See Note 1). (2) Completed Consent Forms/Access Affidavit (See Note 2). (3) Favorable Criminal Background Histories (See Note 3). These documentation shall be submitted at least seven (7) calendar days prior to performance on the installation/location. (C) Subsequent to the contractor accomplishing (paragraph B), contractor personnel may report to the badge issuing activity (Visitors Control Center) and follow local installation/facility procedures to obtain identification passes/badges and vehicle passes/decals. (D) For contractor personnel to obtain entry to the installation/facility in order to request the issuance of Government identification (i.e., pass/badge) or to register a privately owned/commercial vehicle and obtain a vehicle pass/decal, the contractor personnel shall report to the installation/location entry control point (Visitors Control Center) and badge issuing activity with a photo identification issued by a federal/state activity. (E) To register a privately owned/commercial vehicle and obtain a vehicle pass/decal, contractor personnel shall provide a valid driver's license, current vehicle registration, and valid vehicle insurance certificate. (F) Contractor personnel shall follow local procedures for wearing and displaying Government-issued identification passes/badges, vehicle passes/decals, and contractor-issued identification. In general, all identification passes/badges and vehicle passes/decals shall at all times be prominently worn/displayed in a visible manner to Government personnel. (G) During the performance period of the contract, the contractor shall: (1) Provide written notification of any additions to the "Listing Of Personnel Requiring Entry/Access" and submit consent forms and criminal background histories for all new contractor personnel requiring entry/access to the contracting officer/designee. (2) Within seven (7) calendar days, provide written notification of deletions or changes to the contractor's "Listing Of Personnel Requiring Entry/Access" to the contracting officer/designee. The contractor shall return all Government-issued identification passes/badges and vehicle passes/decals to the badge-issuing agency not later than one (1) work day after retrieval from the employee and obtain a proof of return. The proof of badge return shall be provided to the contracting office for inclusion in the contract file. (3) Maintain a copy of all background checks for a 12-month period and ensure subsequently needed background checks are accomplished prior to the expiration of a 12-month period. (See note 3) (h) Given a reasonable cause, condition, or reason, this clause does not circumvent an installation/location commander's unilateral authority to deny or withdraw any individual's entry/access to an installation/location. (i) When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with air force instructions 31-101, The Air Force Installation Security Program, and 31-501, Personnel Security Program Management, as applicable. (j) Contractor personnel/service providers are not covered by FAR 52.222-3, Convict Labor, for the purposes of entry/access to entry/access to installations/locations. Contractor personnel are covered by FAR 52.222-3 for the purposes of performance outside of installations/locations. (k) The contractor shall insert this clause in any subcontract where the subcontractor will require entry/access to the installation(s)/location(s) cited in the contract. Note 1: "Listing of Personnel Requiring Access/Entry." The contractor shall provide a "Listing of Personnel Requiring Entry/Access" to the contracting officer or the contracting officer's designee(s). Contact information for the contracting officer's designee follows: ______________________________________________________________________. (The contracting officer's designee may be personnel within security forces, inclusive of the badge issuing activity; or personnel within the organization that will be performing quality assurance functions for the contract.) This listing shall be submitted on company letterhead and, as a minimum, contain the following data elements: - contract number. - work site(s) or location(s). - performance start and stop date(s). - work hours (typically 7:30am - 4:30pm, monday-friday) -as a minimum, the following information for contractor personnel requiring entry/access: full name, social security number (or other identification number), and installation(s)/location(s) to be accessed. No contractor personnel will be granted or authorized entry/access until identified on the "Listing of Personnel Requiring Entry/Access." Note 2: Consent Form. The consent form (see attachment 1) authorizes the air force to fingerprint contractor personnel and to conduct additional background checks. In general, the consent form will outline the following: (1) The contractor has briefed the contractor personnel for the purpose of the consent form. (2) The information on the form is collected in accordance with 50 u.s.c. 797 and dodd 5200.8 that permits installation commanders to limit access to installations for security reasons. (3) Completion of the form is voluntary, however non-completion may preclude issuance of a base pass. (4) Agreement to provide a specimen of fingerprints, if/when requested. (5) Awareness of a list of "disqualifying factors" and/or access to the list. (6) Consent and authorization for the air force to conduct additional background screening and to compare fingerprints against state and federal criminal databases. (7) Knowing and willful false statements on the form can be punished by a fine or imprisonment, or both (10 u.s.c. 1001). (8) The consent form remains valid for not less than a 24-month period in summary, the consent forms authorize the Government to conduct additional background checks that may result in the identification of negative screening criteria (i.e., disqualifying factor(s)). If negative screening criteria is identified, the affected contractor personnel will be denied entry/access and the contracting officer/designee will notify the contractor. Furthermore, the contractor must immediately return all issued identification passes/badges and vehicle passes/decals to the badge-issuing office and obtain a proof of return. Note 3: Background checks. Each background check shall be considered "current" for a 12-month period and valid for all contracts performed within the 12-month period of currency. Contractors must conduct background checks every 12 months to ensure no lapse in background check coverage. This requirement does not apply to contractor personnel who have a favorable Government personnel security background investigation that is valid for a period longer than 1 year. Contractor personnel who have a current, favorable Government personnel security background investigation that is electronically accessible and immediately verifiable by the Government within the joint personnel adjudication system (jpas) are not required to obtain an additional background check for the purposes of complying with this clause (i.e., existing current, favorable security background investigations may be used in lieu of the requirements of this clause). (end of clause) All proposals, questions, and any requests for more information must submitted in writing and be sent to A1C Joshua Boak at contact@example.gov or at +1 (555) 000-0000.