Office Moving Services

Request for Information (RFI) Office Relocation and Reconfiguration Services ________________________________________ This request for information (RFI) is issued solely for planning purposes and is published in accordance with FAR Part 10 ). This is not a solicitation or call for proposals. Any proposal submitted in response to this request for information will not be considered. Information received from this RFI is for planning purposes and market research only, and it will assist the Government in its acquisition strategy. The Government will not pay any costs incurred in the preparation of information for responding to this market survey or the Government’s use of the information. Proprietary information must be clearly identified as proprietary information. All proprietary information submitted will be held in a confidential manner and will only be used for the purpose intended. The Government will not provide a debrief on the results of the survey. 1. Introduction and Purpose The Lease Management Office of the Social Security Administration (SSA) is conducting market research to inform the development of a future Blanket Purchase Agreement (BPA) solicitation for nationwide office relocation and reconfiguration services. The Agency is seeking insight into how the industry quotes services of this type. 2. Scope of Requirement SSA anticipates a recurring need for large-scale, intra-building office moves at government facilities nationwide. Typical moves will involve relocating between 1,000 and 3,000 pieces of furniture and equipment from one area or floor of a building to another. Services may include: • Pre-move planning and coordination • Physical relocation of office furniture, equipment, and related supplies • Responsible removal and disposal of surplus items • Reconfiguration and reassembly of furniture as needed • Handling of sealed items containing Controlled Unclassified Information (CUI) or Personally Identifiable Information (PII), with agency escort • Compliance with standard government security and suitability requirements The relevant GSA category for this requirement is 541614OR – Office Relocation and Reconfiguration. 3. Information Requested SSA requests that interested vendors provide the following information in their responses: a. Invoicing and Cost Structure: • What is typically included in an invoice for office relocation services (e.g., labor, materials, disposal fees, travel, ancillary charges)? • Are there standard line items or categories used in your invoicing? • What items are not firm fixed price on the proposal? • What costs may not be in the proposal but will be included on the invoice? b. Proposal Preparation and Estimating: • What preparatory information do you require to provide accurate estimates and proposals (e.g., item counts, floor plans, access details, timing, special handling requirements)? • How does the level of detail provided in the move scenario impact your ability to generate accurate and comparable proposals? c. Mock Proposal Guidance: • What recommendations do you have for structuring mock move scenarios to ensure that vendor responses are comparable (“apples to apples”)? • Are there specific data points or formats that would facilitate fair and accurate cost comparisons? d. Example Proposal: • Please provide an example of a typical proposal or cost estimate for a move of similar scope. e. Additional Feedback: • Any suggestions for structuring the solicitation or requirements to improve clarity, fairness, and efficiency in the proposal and evaluation process. 4. Response Format Please provide a narrative response addressing the items above. You may include attachments or templates as appropriate to illustrate your typical proposal or invoice format. 5. RFI Procedure and Submission Instructions • Submission Deadline: [To Be Decided] • Submission Method: [To Be Decided] • Point of Contact for Questions/Clarifications: [To Be Decided] 6. Confidentiality and Use of Information This RFI is for market research purposes only. Responses will not be considered quotes. Proprietary or confidential information should be clearly marked. SSA will protect such information in accordance with applicable laws and regulations. 7. Additional Information SSA may use the information received to refine its requirements and inform the development of a future solicitation. No reimbursement will be made for any costs associated with responding to this RFI.