Office Supplies and Related Services

The Brazos Valley Council of Governments, through its Purchasing Solutions Alliance cooperative program, is soliciting proposals for a nationwide cooperative contract to supply office supplies and related services to eligible governmental, educational, and nonprofit entities. The solicitation, identified as RFP 26-223, seeks experienced vendors capable of providing a comprehensive range of products including general office supplies, cleaning and janitorial items, breakroom and kitchen supplies, ink and toner cartridges, copy and printer paper, office furniture and accessories, and environmentally preferred products, with mandatory inclusion of general office supplies for responsiveness. The resulting contract, structured as an indefinite quantity, indefinite delivery (IDIQ) agreement, will be effective from July 1, 2026, through June 30, 2029, with two optional one-year extensions subject to mutual agreement. All pricing must be submitted via a specified Excel spreadsheet, using discounts off established price bases like MSRP or manufacturer catalog prices, and must include an administrative fee to PSA that cannot be charged separately to end users. Vendors are required to submit a cost proposal, offeror certification, references from at least three government agencies, and a conflict of interest questionnaire, with proposals due by June 11, 2026, through designated electronic or sealed paper submission methods. Award will be based on a “best value” standard, evaluating proposed solutions across multiple weighted factors including vendor qualifications and experience in serving public sector clients, scope and quality of product offerings, service and operational capabilities such as geographic coverage and order fulfillment accuracy, technology infrastructure including online ordering platforms and punchout catalog compatibility, and value-added services such as rebates or shredding. Cost is a critical component but not assigned a specified weight, and the final decision rests with the Executive Director of BVCOG. Contractors must comply with all applicable federal, state, and local laws including the ADA, Drug-Free Workplace Act, Occupational Safety and Health Act, and immigration statutes, and must maintain required insurance coverage, including workers' compensation and employer’s liability with minimum limits. All deliveries must be made F.O.B. to the customer’s destination with freight prepaid, products must arrive fully operational and ready for use, and defective or damaged goods must be returned at no cost to the member. Invoices must reference contract number 26-223 and include detailed line items with customer purchase order, department, and cost center, and payments are due net 30 days after delivery and billing. Vendors are prohibited from subcontract