Offsite Records Management Services

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.603-Streamlined solicitation for commercial items under FAR Part 13 as supplemented with additional information included in this notice. Request for Quotation number NEEN6100-17-01250 is issued with the attached enclosures. This announcement constitutes the only solicitation; quotations are being requested. This Request for Quotation incorporates provisions and clauses in effect through Federal Acquisition Circulars 2005-95. The North American Industry Classification System (NAICS) code is 518210 and the business size standard is $32.5M. This acquisition is UNRESTRICTED. The National Center for Environmental Information (NCEI) under The U.S. Department of Commerce, National Oceanic and Atmospheric Administration (NOAA), requires secure records management services for its papers, analog data records and other physical media in a climate-controlled and access-controlled environment. The paper documents containers and other containers are currently stored in Fredericksburg, VA. All the records are currently with Iron Mountain. The requirement will have a base period of 1 year and three (3) 1-year options to extend. *Note- The records are currently being managed by Iron Mountain and there will be a retrieval and delivery cost to transport the records from Iron Mountain to a new vendor. *Note- The vendor must meet requirements defined in 36 CFR Part 1234 for managing, storing, and providing access to Federal paper records. The Vendor will provide the following services: ? Store and maintain paper documents and other materials (analog data records and other physical media), in NCEI-provided containers, at the vendor-controlled remote records storage facility. Paper documents containers and other containers are currently stored in Fredericksburg, VA. ? Transport remotely held records and containers between the NCEI office in Silver Spring, MD and a vendor-controlled remote records storage facility using vendor-supplied vehicles and labor. ? Facilitate occasional transfer of remotely held records and containers between the vendor-controlled remote records storage facility and the NCEI office in Asheville, NC ? Ensure accurate inventory information is available to NCEI via online or other services that enable authorized NCEI users to monitor and update the NCEI records inventory. ? Provide online web-accessible service to authorized NCEI staff to generate standard inventory reports upon demand and enable authorized NCEI staff to update information about container contents. Upon request from authorized NCEI staff, the Vendor will: - Retrieve and remove NCEI containers or individual files from Vendor facilities. - Safely transport NCEI containers or individual files from Vendor-controlled facilities to the NCEI office in Silver Spring, MD. - Retrieve and transfer materials from the NCEI facility in Silver Spring, MD, to Vendor-controlled facilities and properly manage them in the vendor's storage facility. - Facilitate safe transport of NCEI containers or individual files from Vendor-controlled facilities to the NCEI office in Asheville, NC. - Provide up to date, on-demand inventory reports that a) enumerate containers and/or files managed in Vendor storage facilities, and b) provide a listing of NCEI- and Vendor-maintained information about the content, volume and other information about each container and/or file; - Shred or otherwise archivally destroy specifically-designated NCEI materials, with attendant documentation proving that NCEI authorized archival destruction, when such destruction occurred, and verification that destruction occurred.