Oil & Filter Change & Maintenance

The City of Greensboro is soliciting proposals for a convenience-type contract to provide oil and filter changes and maintenance for its diverse fleet, including police pursuit vehicles, administrative sedans, light-duty trucks, and SUVs. The contract term is for three years, running from approximately November 15, 2026, through November 14, 2029. The City intends to make multiple awards to ensure strategic geographic coverage. Qualified contractors must be registered with the NC Secretary of State, maintain ASE certifications, and be licensed to provide NC State Safety and Emissions Inspections. Mobile oil services are prohibited, and contractors must provide a non-smoking waiting room and adhere to OEM specifications and API Service Categories for all oils used. Award decisions will be based on best value, evaluated through a matrix that weights proposed total cost, overall capabilities, the submission of a comprehensive letter of interest, the service delivery strategy, and local preference policies. Key operational requirements include a preferred maximum 30-minute service time for quick-lube requests and the application of a static cling oil change sticker to the upper left corner of windshields indicating service every 4,000 miles. Payment is preferred via Bank of America Virtual Business Accounts, with detailed numbered invoices submitted via email to the Equipment Services Assistant Manager within seven business days of service. All additional repairs must be approved by a City Fleet Service Writer prior to execution. Proposals must be submitted via the GePS portal by October 29, 2026.