On-Call Geotechnical Engineering and Materials Testing Services

The City of Santa Maria’s Public Works Engineering Department has issued an on-call contract for geotechnical engineering and materials testing services under solicitation RFP On-Call - 04, with a proposed award timeline concluding on June 10, 2026. This is an indefinite-delivery, indefinite-quantity (IDIQ) master agreement running through June 30, 2026, with no guaranteed minimum spend and a maximum total value of $1,000,000. Work is delivered via individual task orders not to exceed $75,000 each, initiated by Notices to Proceed, and performed exclusively within the City’s jurisdiction in Santa Maria, California. Proposals must be submitted electronically via the PlanetBids portal by the deadline and are limited to 24 pages, excluding resumes and fee schedules, with required components including firm background, team qualifications, subconsultant details, prior project experience with client references, and sample plans. Evaluation is based on technical merit across six factors—including approach design, project management capability, staff qualifications, local familiarity, willingness to comply, and reputation—without assigned weights or scoring rubrics, signaling a trade-off selection process favoring overall value over lowest price. Contractors must provide proof of insurance including $1 million commercial general liability, $2 million cyber liability, and $1 million errors and omissions coverage, all from insurers rated A:VII or higher by A.M. Best, with the City named as additional insured and a waiver of subrogation required; policies must maintain coverage for five years post-completion. All deliverables such as plans, reports, and data become the City’s property, and consultants must adhere to Caltrans, APWA, and AWWA standards while complying with state and federal regulations. A City business tax certificate is mandatory prior to work commencement, and payment is made upon completion of each task via invoice submitted by the second day of the month with detailed documentation, though no electronic invoicing system or specific accounting codes are provided. No federal acquisition regulation clauses are cited; instead, the contract relies on custom insurance and risk management provisions. No UEI, CAGE, or socioeconomic certifications are required, and there is no formal COR, COTR, or PCO assigned in the documentation.