On-Call Project Delivery Consultant Services

The City of Stillwater is soliciting qualifications from experienced firms to serve as an on-call project delivery consultant for a diverse array of non-traditional infrastructure projects. While the City handles internal management of core utilities such as streets, water, sewer, and electric systems, it requires external expertise for building systems, vertical construction, facility upgrades, and specialized initiatives that span small-scale improvements to large, complex capital projects involving multiple disciplines and stakeholders. The selected firm will provide ongoing support across project phases including planning, design coordination, stakeholder engagement, and delivery oversight. The City is open to proposals from consulting firms, architecture and engineering firms, and construction or construction management firms, and encourages the use of subconsultants or teaming arrangements to meet project needs. All selected consultants and their related entities—including parent companies, subsidiaries, affiliates, and subconsultants—are strictly prohibited from bidding on, proposing for, or performing any construction, supply, or installation work on projects where they have provided consulting services under this contract to ensure impartiality and avoid conflicts of interest. The solicitation, identified as 6-2026, was posted on August 1, 2026, with responses due by September 2, 2026. Proposals must be submitted through the City’s online portal, and point of contact for inquiries is John McClenny at john.mcclenny@stillwater.org. The contract will be performed within Oklahoma, with no restrictions on firm location, and is open to firms of varying sizes and specializations that demonstrate the necessary experience and capacity to deliver high-quality project management services across the City’s evolving portfolio. There is no set-aside designation, and the selected consultant will serve as the City’s primary external resource for on-demand project delivery support across a wide spectrum of municipal initiatives.