On-Call Right of Way Specialty Services

The City of Santa Ana is soliciting qualified Right of Way Specialty firms under RFP #27-008 to provide on-call Property Management services on an as-needed basis, structured as an indefinite delivery/indefinite quantity (IDIQ) agreement with a potential contract value up to $2,000,000 across five specialty areas, including Acquisition/Relocation, Property Management, Property Appraisal, Business Goodwill Appraisal, and Furniture, Fixtures and Equipment Appraisal. Proposals are due by August 28, 2026, at 2:00 P.M., with mandatory electronic submission through PlanetBids and five hard copies delivered to the Ross Annex drop box. Evaluation is based on a trade-off process weighing Relevant Experience and Project Team equally at 25 points each, followed by Technical Approach at 20 points, Capacity at 15 points, Local/Public Agency Experience at 10 points, and Cost Proposal at 5 points, with interviews potentially adding up to 20 additional points. Offerors must submit nine required certifications including Non-Collusion Affidavit, Non-Discrimination Certification, CARB Fleet Compliance, and CWA compliance statements, all signed and notarized where applicable. Work must comply with federal, state, and local regulations including OSHA, RCRA, USPAP, California Labor Code prevailing wage requirements, and the City’s Standard Specifications, with contractors responsible for all safety documentation, quality control plans, and adherence to file-naming conventions. Performance occurs across various City locations as directed, with payment processed via ACH upon submission of City-approved invoices accompanied by a Consultant Progress Report and current Certificate of Insurance. No specific contract term, start date, or option periods are defined, but the agreement allows for extensions, and awards may be made to multiple vendors per specialty. The City retains full discretion in award decisions and is not bound to select the lowest-priced offer, emphasizing a holistic assessment of technical merit over cost alone.