Open Air Structures with Related Equipment and Services

Sourcewell, a Minnesota local government unit and service cooperative, is soliciting proposals for RFP 092325 to establish master agreements for Open Air Structures with Related Equipment and Services. This solutions-based procurement seeks turn-key providers capable of delivering the design, build, installation, and warranty of structures such as pavilions, gazebos, and shelters. The resulting agreements will serve thousands of participating entities, including governmental, educational, nonprofit, and tribal agencies across the United States and Canada. Proposals must be submitted exclusively through the Sourcewell Procurement Portal by September 23, 2025, at 4:30 p.m. Central Time. The evaluation process utilizes a trade-off methodology based on a 1,000-point scale, prioritizing pricing (400 points), the depth and breadth of solutions (200 points), and the ability to sell and deliver (150 points), alongside marketing plans, value-added attributes, and financial viability. Awarded contracts will have a base term of four years with the possibility of three one-year extensions. Contractors are required to provide industry-standard warranties and ensure all structures are delivered in fully operational condition. Mandatory submissions include pricing, while optional documents such as marketing plans and financial stability statements are encouraged to strengthen the proposal.