Orthotic Equipment and Services for Mexia SSLC

The Health and Human Services Commission of Texas is soliciting bids for orthotic equipment and services to support residents at the Mexia State Supported Living Center under solicitation number HHS0017599, with responses due by July 13, 2026, at 10:30 AM Central Time. The contract, which will commence on September 1, 2026, and expire on August 31, 2027, requires the provision of evaluations, fittings, repairs, and manufacturing of custom orthotic devices including ankle/foot orthoses, shoe inserts, orthopedic footwear, and specialized helmets, along with monthly on-site clinics at the Mexia campus. All pricing must be firm, fixed, and all-inclusive, covering labor, materials, equipment, and shipping, as detailed in Exhibit G, the FY27 Product-Price List, with no reimbursement permitted for ancillary expenses such as travel, per diem, or office supplies. Bidders must submit responses electronically via email to pcsbids@hhs.texas.gov or through the HHS Online Bid Room using a single USB drive, with hard copies rejected. Proposals must be in Microsoft Office formats or Adobe PDF for signed documents, with email attachments limited to 25 MB. The evaluation will prioritize meeting technical requirements and delivery capability, with price being a significant and critical factor, though the state retains discretion to award to the bidder offering the best overall value, not necessarily the lowest price. All contractors must comply with Texas and federal laws, including Title VI of the Civil Rights Act, Section 504 of the Rehabilitation Act, the Americans with Disabilities Act, and the Texas Prompt Payment Act, and must hold valid Texas Identification Numbers (TIN) and Federal Employer Identification Numbers. Contractors are required to maintain a minimum of $1,000,000 umbrella liability insurance, utilize E-Verify for employee eligibility, and are prohibited from subcontracting without written agency approval. The contract forbids the delivery of reworked, previously refused, or substandard products, and mandates compliance with strict labeling on cartons and pallets. Payment is contingent upon confirmation of receipt and satisfactory performance, issued only on a monthly basis per a detailed invoice matching the contract or purchase order number and Exhibit G line items. The State reserves the right to terminate for convenience or cause, including material breach, false representation, or inclusion on the SAM exclusion list. All award decisions are subject to final approval by the