Out of Cell Tracking for Restrictive Housing Units

The Washington State Department of Corrections is soliciting bids for an electronic system designed to precisely monitor out-of-cell time for inmates in Restrictive Housing units. The project, identified under solicitation number K13877, aims to implement a comprehensive tracking solution that captures various operational activities, including housing, programming, medical tracking, and external communications, supported by robust data analytics and reporting capabilities. The contract size is estimated between 500,000 and 2 million dollars, with a response deadline of October 22, 2025, and a pre-bid conference scheduled for October 7, 2025. The procurement process involves detailed submission requirements, including cost proposals, certifications, bidder profiles, and a subcontractor inclusion plan that emphasizes engaging small and diverse businesses, aligning with state diversity and inclusion goals. The RFP emphasizes compliance with general contractual terms, confidentiality, and legal requirements, including adherence to the Americans with Disabilities Act and laws governing confidentiality and data security. Bidders must demonstrate relevant experience through references, describe their RFID tracking solutions, and provide detailed cost estimates covering installation, licensing, training, and maintenance over the initial three years. The process also includes provisions for addressing potential issues via structured templates and emphasizes transparency, responsibility, and responsiveness in proposal submissions. Overall, the department seeks a reliable, compliant, and technologically advanced tracking system that enhances operational oversight and supports correctional management objectives while promoting economic diversity through subcontractor participation.