Outdoor Digital Signage at Saint Paul College

Project Overview Minnesota State is requesting proposals to establish a term contract with a vendor capable of installation and set-up of a exterior digital sign on campus grounds. This will also include installation of wayfinding signage services. The goal of this contract is to enhance navigation and accessibility within the college's campus through effective signage solutions. Question & Answer Session on July 13th, 2026 at 1:00 PM at Saint Paul College 235 Marshall Avenue, MN 55102. Please meet at the front information desk. Scope of Work Provide design and construction services for a new monument-style electronic message center sign to be located on the East Lawn and at least 4 additional static exterior wayfinding signs to replace existing exterior signage. Produce schematic design documentation for client’s approval and as required for use in application and approval process for zoning variance(s), sign permitting, compliance with state and local building codes, and other regulatory issues and requirements. Compile final implementation pricing to include submittals, fabrication, installation, and disposal of existing sign elements, as required. Develop and design digital templates, using the digital messaging system software, for testing, deployment, and future updates that will be undertaken by the College. Work with the SPC Marketing and Communications department to assist with development of initial content that best suits the sign and its purpose for both the college and the local community. Furnish and install all exterior signage in accordance with Saint Paul College directives in a timely and efficient manner. Provide supervision and oversight of fabrication and installation of all signage elements on behalf of SPC. Complete project coordination from project scheduling through Construction Administration. Budget The budget for this contract is anticipated to be $200,000.00. Selection Process The selection process includes Physical Planet Dorector, Vice President of Finance and the AVP of Finance. This group will evaluate the proposals and make the final decision. Potential onsite vendor interviews would be scheduled for June 26, 2026. Evaluation Factors The following factors and their identified weight will be used to evaluate the responses: Topic Factor Weight Adherence to Minnesota State Terms and Conditions. A statement of the objectives, goals, and tasks to show or demonstrate its view and understanding of the nature of the contract 10 Work Plan. A description of the deliverables to be provided by the Responder along with a detailed work plan that identifies the major tasks to be accomplished and be used as a scheduling and managing tool, as well as the basis for invoicing. 20 Cost/Value. Identify the level of the participation of Minnesota State in the contract, as well as any other services to be provided by Minnesota State, and details of cost allowances for this participation. 40 Qualifications of Respondent and its personnel. An outline of the Responder’s background and experience with examples of similar work complete by the Responder and a list of personnel who will conduct the project, detailing their training, and work experience. Resumes or other information about project personnel should not, if possible, contain personal telephone numbers, home addresses or home email addresses. If it is necessary to include personal contact information, please clearly indicate in the proposal that personal contact information is being provided. 20 Completeness, thoroughness and detail of the response Completeness, thoroughness and detail of the response as reflected by the proposal's discussions and coverage of all elements of work listed above 10 Total: 100 Minnesota State reserves the right to name a date which all responding Respondents will be invited to present demonstrations or participate in an interview. Minnesota State does not agree to reach a decision by any certain date although it is hoped the evaluation and selection will be completed by the contract terms date identified. Contract Terms Minnesota State desires to enter into a contract with the successful Respondent(s) effective July 13,2026 or on the date the last recognized signature is obtained, whichever occurs later. The length of such contract(s) will be six months. If Minnesota State and Respondent are unable to negotiate and sign a contract by August 1, 2026, then Minnesota State reserves the right to seek an alternative Respondent(s). Inquiries and Submission Instructions Minnesota State accepts all questions and bid submissions exclusively through Minnesota State's e-procurement system. Hard copy submissions, emails, or submissions through any other medium will not be considered. Each Respondent is solely responsible for the timely delivery of its questions and bids by the RFx date and time deadlines. Failure to meet the deadlines shall be grounds for rejection.