P-47 Aerial Act

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation, proposals are being requested and a written solicitation will not be issued. The solicitation number for this procurement is FA4803-08-Q-A255 and is issued as a Request for Quotation (RFQ). This solicitation document and incorporated provisions and clauses are those in effect through the Federal Acquisition Circular (FAC) 2005-24. For informational purposes the North American Industry Classification System code is 712110 - Museums. This acquisition is a full and open competition requirement. This is a firm-fixed price procurement, and will be procured using commercial item procedures and award selection will be made based on price. This requirement is for: Two-ship P-47 aerial act contractor to provide an aerial act at the Shaw AFB Airshow. The following is the Statement of Work for the services: 1. Scope of Work. The contractor shall provide all personnel, equipment, tools, materials, supervision, and other items and services to provide aircraft flight and static display. The contractor shall perform to the standards in this SOW. a. Contractor. The contractor hereby agrees to provide aircraft flight and static display at Shaw AFB, SC Shawfest 2008 within the limitations prescribed by RAA Regulation Waiver (FAA Form 7711-1) on dates specified of this SOW provided weather, mechanical and site conditions permit. b. Performance. Contractor shall provide two (2) P-47 Thunderbolt aircraft as requested by Shawfest director. The flight will comprise a Warbird Flight of 15 minutes, possibly with another aircraft. Contractor shall determine if weather conditions will allow any conduct of any flight along with concurrence by air boss and Shawfest director. Additionally, if Contractor offers media/DV orientation flights, this price will be included in the appearance fee (see part G for fuel top-offs). If this option is available, Contractor will inform Shawfest director of the exact number of orientation flights he/she will perform. c. Compensation. The Government hereby agrees to compensate the Contractor at the rate specified. Advance payment is not authorized, nor will the Government pay a deposit. This agreement is in full force rain or shine. If the Contractor is on site and ready to perform, but cannot perform due to circumstances outside his/her control the Contractor will be paid 100% of the performance fee. If the Contractor is physically unable to perform and cannot perform for any reason, other than stated above, 100% of the fee or a percentage portion commensurate with the amount of specified number of air show days not performed will not be paid. d. Donation. Based on Air Force policy, the contractor shall not solicit donations as additional compensation from the public on an Air Force Installation. Air Force shows are free to the public and charge no admission. The Contractor may not display or present any signage or person charge for an admission fee in any way, shape or form to tour an aircraft display. e. Air show Dates. The Shawfest air show will start on Friday, 5 September 2008 and continue through Saturday, 6 September 2008. Contractor will arrive by Friday, 5 September 2008 at the time specified by Shaw AFB Base Operations. f. Contractor Liability Insurance. The Contractor declares that they will maintain personal liability insurance with limits on one million dollars ($1,000,000.00) per aircraft/occurrence for bodily injury or property damage. Civil Aircraft Certificate of Insurance (DD Form 2400) to provide evidence of the above coverage will be required. If the Contractor has a current USAF landing permit, that will suffice as proof of insurance. Civil Aircraft landing permit (DD Form 2401) and Civil Aircraft Hold Harmless Agreement (DD Form 2402) will also be required at that time. These forms are also not required if the Contractor has a current USAF Landing permit. Period of contract performance starts upon receipt of the DD Form 2400, 2401 and 2402 or upon verification that the Contractor has a current USAF landing permit. g. Fuel. The Contractor will not include a fee for fuel or oil. The Government will provide aviation fuel (100LL), as required for the flight, and top off following the flight. Pre-determined limits for top off and engine oil will be coordinated by Shawfest director and Contractor NLT 30 days prior to the event. h. Lodging. The Contractor will not include a fee for lodging. Rooms will be provided by Shaw AFB. i. Transportation. The Contractor will not include a fee for ground transportation. Shaw AFB will provide vehicle(s) upon arrival and for the duration of Shaw AFB Shawfest 2008. j. Ramp Security. The Government will provide ramp security for all aircraft. Aircraft security on the parking ramp will be provided during all hours day and night for the duration of the event. Crowd control will be provided by the Government such that the show aircraft is protected from spectators at all times while at the show site. k. Mileage. Mileage will be included in the contract price. l. Deposits. The Government will not pay any deposits. All costs will be inclusive and paid in one lump sum. Payment will be made within 30 days of receipt of invoice and material inspection and receiving report (DD-250). m. Government Contractor. The Contractor and his/her employees will perform services under this contract in accordance with the terms and conditions of this contract including the SOW as a Contractor and not as a Government agent or employee or joint venture. The Contractor and employees are employed to render professional aviation services only, and any payment made by the Government is compensation solely for such services rendered. Offerors shall complete a copy of the Online Offeror Representations and Certifications Application. Please refer to http://orca.bpn.gov/login.aspx for information regarding the Online Representation and Certification Application process. The following clauses are hereby incorporated by reference: FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders- Commercial Items, FAR 52.222-3 Convict Labor (E.O. 11755), FAR 52.222-26 Equal Opportunity (E.O. 11246), FAR 52.222-35, Affirmative Action for Special Disabled and Vietnam Era Veterans (38 U.S.C. 4212), FAR 52.222-36 Affirmative Action for Handicapped Workers (29 U.S.C. 793), FAR 52.222-37, Employment Reports on Special Disable Veterans and Veterans of the Vietnam Era (38 U.S.C. 4212), FAR 52.232-33, Mandatory Information for Electronic Funds Transfer Payments, FAR 52.247-64, Preference for Privately Owned U.S. Flag Commercial Vessels (46 U.S.C. 1241), FAR 52.249-1 Termination for Convenience of the Government, DFARS 252.212-7001, Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisitions of Commercial Items, DFARS 252.225-7036, Buy American Act - Free Trade Agreements - Balance of Payments Program (MAR 2007) (Alternate I) (OCT 2006) (41 U.S.C. 10a-10d and 19 U.S.C. 3301 note). 5352.201-9101 Ombudsman - ACC Ombudsman follows: Mr. Ray Carpenter, 130 Douglas Street, Suite 210, Langley AFB VA 23665-2791, phone: (757) 764-5371 fax: (757) 764-4400, email: Ray.Carpenter@langley.af.mil. FAR52.219-28 - Post-Award Small Business Program Rerepresentation, The Contractor represents that it [ ] is, [ ] is not a small business concern under NAICS Code ______________ assigned to contract number ______________.[Contractor to sign and date and insert authorized signer's name and title]. (NOTE: REMEMBER TO INCLUDE BRAND NAME JUSTIFICATION IF APPLCIABLE) Quotes shall be marked with the Request for Quotation Number, Date and Time. Facsimile and electronic mail Proposals will be accepted. NOTE: ALL OFFERORS MUST BE REGISTERED IN THE CENTRAL CONTRACTOR REGISTRATION (CCR) BEFORE BEING CONSIDERED FOR AWARD. Information concerning CCR requirements may be viewed via the Internet at http://www.ccr.gov or by calling the CCR Registration Center at 1-888-227-2423. Offerors shall include completed copy of the Online Offeror Representations and Certifications Application. Please refer to http://orca.bpn.gov/login.aspx for information regarding the Online Representation and Certification Application process. Quotations may be submitted via fax to 803-895-5339 or by e-mail to aaron.adams@shaw.af.mil, or mailed to the attention of A1C Aaron Adams at 20 CONS/LGCAA, 321 Cullen Street, Shaw AFB, SC 29152.