Packaged HVAC Unit

The Texas Department of Criminal Justice is soliciting bids for four packaged HVAC units to be installed in the education building at the Leblanc Unit in Beaumont, Texas, under solicitation number IW244930, with a response deadline of March 30, 2026. Bidders must submit proposals electronically via email to BIDS@TDCJ.TEXAS.GOV or by hard copy to the specified address, with electronic submission strongly preferred; fax submissions are not accepted. Proposals must include completed bid forms, signed acknowledgments of all addenda, vendor information, submittals, and a project schedule formatted on 8.5" x 11" paper in Microsoft Word or Excel. All electronic attachments are limited to 10 MB per email, and documents requiring signatures must be in Adobe PDF format. Bidders are required to register their contact information to receive amendments, which are posted on the Electronic State Business Daily, and failure to confirm receipt may disqualify their bid. Compliance with Texas purchasing laws is mandatory, and failure to submit complete product submittals will result in automatic disqualification. The scope of work requires full installation of the HVAC units, including all related materials, field services, testing, balancing, commissioning, and delivery of documentation such as as-built drawings, operation and maintenance manuals, warranties, and spare parts. Work must adhere to industry standards including AABC, NEBB, NFPA, and SMACNA, and must be performed by personnel who are escorted at all times on TDCJ property, prohibited from interacting with inmates, and subject to search and inspection upon entry. Contractors must use E-Verify for all employees working on the project, comply with electronic accessibility standards via a VPAT, and are strictly prohibited from using artificial intelligence in performance without prior written approval. Deliveries must occur during normal business hours unless authorized, and all vehicles must remain locked with keys in the operator’s possession. A payment bond is required for bids exceeding $25,000 and must be submitted within 10 working days of award notification. No substitutions are permitted without written approval, and HUB subcontracting is not required. The award will be made based on price, past performance, quality, and other best value considerations without assigned weights or formal ranking, potentially favoring the lowest responsive and responsible bidder. Payment will be processed via P.O. Box 4018 in Huntsville, Texas, with discounted invoices accepted via email, and funding is contingent upon