PATHWAY SAFETY & SAPR ASSESSMENT

1.0 Scope of WorkThe Contractor will provide services, including supervision, labor, materials, travel, and per diem (except as otherwise specified herein) to accomplish the tasks defined by this document. The Contractor will closely coordinate its work with PWD NAS JRB New Orleans, the contracting officer and the technical point of contact. Services will be provided according to specific objectives and constraints described as tasks. Tasks and sub-tasks within the Scope of Work may be added, deleted, and re-defined, throughout the designated period-of-performance as necessary to carry out the Client's mission. Any changes will be handled in the form of contract modifications Task 1 Pedestrian Safety Study The goal of this proposal is develop a plan of action for improving pedestrian safety at NAS JRB New Orleans by identifying deficiencies and providing recommendations and preliminary design requirements for improvements to pedestrian facilities to mitigate risks. While comprehensive strategies are typically comprised of the "three E's" (Engineering, Education, and Enforcement), with each playing a role in identifying and implementing effective safety improvements, the focus of this proposal is the engineering aspects of pedestrian safety. The Scope of the Pedestrian Safety Study will consist of gathering information and analyzing current conditions, reporting findings and providing recommendations to improve safety with a focus on SAPR (sexual assault and prevention) requirements. Tasking will be divided into the following phases: Initial Information Gathering Study of Adequacy of Pedestrian Facilities to Support Circulation Study of Adequacy of Illumination for Pedestrian Facilities to meet SAPR recommendations Report of Findings and Recommendations The pedestrian facilities that will be the subject of study are sidewalks, parking lots, crosswalks and associated illumination. Task 1.1 Initial Information Gathering The Contractor will interview designated officials in NAS JRB New Orleans Departments of Public Works, Safety, MWR and Security to identify targeted areas of concern for pedestrian safety. This will include identification of the location of deficiencies that may exist in these areas: Availability of pedestrian facilities. Separation of pedestrian and motor vehicle traffic. Street crossings. Visibility of pedestrians and motorists, including illumination. Condition of pedestrian facilities. Americans with Disabilities Act Accessibility Guidelines (ADAAG) compliance. The Contractor will review available NAS JRB New Orleans pedestrian accident and crime history for the past three years and analyze for trends to identify targeted areas of concern for pedestrian safety. The Contractor will review available NAS JRB New Orleans policies for pedestrian safety and exterior illumination. The Contractor will then take NAS JRB New Orleans policies into consideration in its evaluation of illumination for pedestrians. The Contractor will conduct a town hall meeting at NAS JRB New Orleans to solicit public input to improve pedestrian safety. NAS JRB New Orleans will assist in communicating notice of the town hall meeting to promote participation. The Contractor will meet with designated NAS JRB New Orleans officials to learn of any illumination restrictions that may be imposed by the airfield or other operational requirements, including mandated energy conservation and reduction goals per latest executive orders. The Contractor will then take NAS JRB New Orleans restrictions into consideration in its evaluation of illumination for pedestrians. The Contractor will collect available NAS JRB New Orleans AutoCAD and GIS files of NAS JRB New Orleans, including available information on parking lots, sidewalks and lighting. This electronic information will be used in producing maps to reference the locations of deficiencies during the evaluation process and in the report. Task 1.2 Study of Adequacy of Pedestrian Facilities to Support Circulation The Contractor will survey targeted areas of concern identified through information gathering to determine existing provisions for pedestrian circulation, pedestrian facilities supporting the circulation (parking lots, sidewalks and crosswalks) and needs for improvement. The Contractor will evaluate whether pedestrian facilities are available to support current circulation patterns, and determine the optimal solution. Solutions may include the addition of pedestrian facilities or the rerouting of pedestrian traffic to utilize existing facilities. The Contractor will evaluate whether pedestrian and motor vehicle traffic is adequately separated to promote safety. The Contractor will evaluate whether crosswalks are located in the proper areas, have adequate pavement markings, signage, signal control, sight lines and lighting (illumination further described in Task 3) to promote safe crossing by pedestrians. At areas of pedestrian and motor vehicle conflict, the Contractor will evaluate whether pedestrians and motorists each have adequate visibility of the other, including line of sight and illumination (illumination further described in Task 1.3). The Contractor will evaluate pedestrian facilities and report conditions that present safety issues for pedestrians. Reported conditions may include the raising, settlement, or deterioration of pavement for sidewalks, parking lots and crosswalks. The Contractor will evaluate pedestrian facilities and report instances where facilities fail to meet the Requirements of Americans with Disabilities Act Accessibility Guidelines (ADAAG). Areas evaluated may include ground surfaces, curb ramps, tactile warnings and parking spaces. Task 1.3 Study of Adequacy of Illumination for Pedestrian Facilities The Contractor will survey targeted areas of concern identified through information gathering to determine existing provisions for illumination and needs for improving or adding lights. Inventory and record layout of existing lights in targeted areas of concern. Inventory will include as much of the following information that may be obtained, i.e. location, mounting height, and lamp type, quantity, wattage and voltage. Some of this information may be obtained through interview of designated NAS JRB New Orleans Maintenance Department staff. Survey and record spot checks of illumination in targeted areas of concern using a digital light meter. Analyze collected information by comparing existing conditions to recommendation of the Illuminating Engineering Society (IES) and NAS JRB New Orleans policies, and provide recommendations and preliminary design requirements for improvements to improve or add lights to remedy identified deficiencies. Task 1.4 Report of Findings and Recommendations The Contractor will provide a draft version of its report to NAS JRB New Orleans for review and comment. The Contractor will incorporate comments and produce a final version of the report, which will include the following: An executive summary providing a short, high level synopsis of the findings and recommendations of the study. Written narrative of deficiencies and recommended corrective actions, including preliminary design requirements. Map identifying the location of deficiencies. Representative photographs of deficiencies. Map showing the final recommended pedestrian corridors. Drawings showing the location, type and extent of proposed improvements. - 2.0 Deliverables and Delivery All deliverables will meet professional standards and the requirements set forth in contractual documentation. The Contractor will be responsible for delivering all end items specified. The following items are deliverables, which fall within the scope of this task. 2.1 Plan of Actions and Milestones The Contractor will prepare a Plan of Action and Milestone (POAM) no later than 15 calendar days after contract award. The POAM will include at a minimum, description, responsible party, start and suspense for each action and milestone listed. The list of actions and milestone will include, at a minimum, travel schedule (on site times), proposed interview schedules, and government review periods. 2.2 Progress Reports Progress reports will be submitted to the Client Representative no later than the 15th workday of every month. Progress reports will be submitted on The Contractor letterhead and be accompanied by a copy of that month's invoice. 2.4 Task Reports Submittals for all reports required in the above tasks will include an electronic copy of the draft, and five (5) bound copies of the final submittals. The final submittal will also be provided as a PDF. 2.5 Conduct IPRs In-Progress Reviews (IPR) will be held in person at the Public Works Facility upon the Installation or via Web conference on an as needed basis. The Contractor will provide minutes within seven (7) working days of each IPR; detailing guidance, decisions, and comments discussed. 2.6 Criteria for Acceptance Specific criteria for acceptance of deliverables will be submitted in a professional manner and formatted per Client Representative instructions. 2.7 Schedule Delivery schedule will be established during the POAM development and as agreed to by the Government. Modifications to the milestones during the contract will require approval of the COR. 2.8 Delivery Instructions Specific delivery instructions will be in accordance to the Client Representative unless otherwise specified. 3.0 Personnel Qualifications The Contractor will provide personnel with expertise in the task areas specified in this SOW. 3.1 Skills Personnel assigned to this task will possess the necessary engineering knowledge and analytic skills demonstrating the ability to provide quality service and support in the task areas specified in the SOW. 3.2 Functional Skills Personnel will be capable of working independently and with demonstrated working knowledge and recent experience that demonstrate an ability to provide quality service and support in the task areas specified in the SOW. The lead individual(s) will have a minimum of three (3) year experience in the areas being supervised and the overall project manager will have ten (10) years of experience in all tasks associated with this SOW. 4.0 Government Furnished and Contractor Acquired Resources 4.1 Facilities, Supplies and Services Office space, office supplies, computer equipment and time, telephone, and reproduction facilities will be the responsibility of the Contractor. The Government will be responsible to provide access to all required and available unclassified data. The Government will also provide working space to the Contractor on-site personnel while performing field visits. 4.2 Information The Client Representative will provide the following information: Appropriate CAD Current Installation GIS Related completed studies 4.3 Materials Manuals, texts, briefs and other materials noted in this SOW. 4.4 Orientation Initial familiarization/orientation will be provided by the Client Representative as required. Standard Operational Procedures will be available to the Contractor at the place of performance. 5 Administrative Considerations 5.1 Points of Contact Client Representative (CR): Douglas T. Thompson: contact@example.gov, +1 (555) 000-0000 Alternate: TBD Contracting Representative: TBD Contracting Alternate: TBD 5.2 Clearances Work under this SOW will be UNCLASSIFIED, but may involve privacy issues. The Contractor will abide by all agency rules, procedures and standards of conduct. The CR will provide the Contractor security documentation if necessary. 5.3 Place of Performance All meetings and reviews will be held at either the NAS JRB New Orleans or a site mutually agreed upon by the Technical Point of Contact and The Contractor. All field surveys will take place at NAS JRB New Orleans. 5.4 Hours of Work Work requiring interaction with NAS JRB New Orleans administrative personnel will be scheduled to occur during its normal hours of operation unless otherwise approved by the CR. Illumination studies will be performed at night.