This Combined Synopsis/Solicitation opportunity from Department Of Health And Human Services was posted on May 7, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.
Patient Hotel Room Accomodations
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The National Institutes of Health, through its Office of Acquisition and Logistics Management, is soliciting hotel room accommodation services for patients and authorized family members or guardians receiving treatment at the NIH Clinical Center in Bethesda, Maryland. This combined synopsis/solicitation, issued under FAR Part 13 Simplified Acquisition Procedures and Subpart 12.6 for commercial services, seeks to establish up to three Indefinite Delivery/Indefinite Quantity (IDIQ) contracts with a base year running from June 1, 2026, through May 31, 2027, and four optional one-year extension periods extending through May 31, 2031. All hotel facilities must be located within a seven-mile radius of the NIH Clinical Center at 10 Center Drive, Bethesda, MD 20892, and must comply with federal, state, and local standards including the Americans with Disabilities Act, Hotel and Motel Fire Safety Act of 1990, NFPA 101, OSHA, and GSA per diem rates for zip code 20892. The contract requires continuous availability of rooms, guaranteed fixed pricing throughout the contract term, 24/7 customer service and emergency response within 60 minutes, pest prevention protocols, and monthly reporting on usage, cancellations, and billing. Evaluation of proposals will be based on three factors in descending order of importance: Technical Qualifications, Past Performance, and Price, with technical factors being significantly more important than cost. Technical evaluation includes sub-factors such as project capabilities covering room accommodations, reservation systems, customer service, emergency procedures, room maintenance, facility compliance, and performance monitoring; key personnel experience for the Contract Manager and On-Site Hotel Manager, including resumes and contact details; and proof of active registration in the System for Award Management (SAM), which is mandatory for eligibility. Past performance must be demonstrated through at least three relevant contracts completed within the last five years, with detailed references including customer points of contact, contract value, performance period, and any past issues or terminations. Offerors without relevant history will receive a Neutral/Acceptable rating. Price will be evaluated for reasonableness, completeness, and balance, with unbalanced pricing rendering a proposal ineligible; comparisons will be made against historical data, market research, and the Independent Government Cost Estimate. Proposals must be submitted electronically by May 22, 2026, at 10:30 AM EST
General Info
Agency
NAICS
Place of Performance
Bethesda, MD, 20892, USASet-Aside
Timeline
Submission Closed
Organization & Contact Information
Full Description
Combined Synopsis/Solicitation
Patient Hotel Room Accommodations Services
Solicitation Number: RFQ-OALM-26-000171
Notice Type: Combined Synopsis/Solicitation
Posted Date: May 7, 2026
Questions Due: May 15, 2026, at 10:30 AM EST
Proposal Due Date: May 22, 2026, at 10:30 AM EST
Set-Aside: Full and Open Competition
NAICS Code: 721110 – Hotels (except Casino Hotels) and Motels
PSC Code: V231 – Transportation/Travel/Relocation: Lodging/Hotel/Motel Services
Contracting Office
Department of Health and Human Services
National Institutes of Health (NIH)
Office of Acquisition and Logistics Management (OALM)
Bethesda, Maryland 20892
Description
This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with FAR Subpart 12.6 and FAR Part 13 Simplified Acquisition Procedures (SAP), as supplemented with additional information included in this notice.
This announcement constitutes the only solicitation. A separate written solicitation will not be issued. Quotes are being requested in response to this notice.
The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2026-02.
The National Institutes of Health (NIH), Clinical Center (CC), Office of Acquisition and Logistics Management (OALM), has a requirement to acquire hotel room accommodations for NIH patients and/or authorized family members/guardians receiving treatment at the NIH Clinical Center.
The Government intends to award up to three (3) Indefinite Delivery/Indefinite Quantity (IDIQ) contracts in accordance with FAR 16.504(c) to responsible Offerors capable of meeting the requirements identified in the Statement of Work (SOW).
Hotel facilities shall be located within a seven (7) mile radius of the NIH Clinical Center located at:
National Institutes of Health
10 Center Drive
Bethesda, Maryland 20892
See the attached Statement of Work for complete requirements.
Period of Performance
Base Year 06/01/2026 – 05/31/2027
Option Year 1 06/01/2027 – 05/31/2028
Option Year 2 06/01/2028 – 05/31/2029
Option Year 3 06/01/2029 – 05/31/2030
Option Year 4 06/01/2030 – 05/31/2031
Applicable FAR Provisions
The following FAR provisions apply to this acquisition:
- FAR 52.212-1, Instructions to Offerors – Commercial Products and Commercial Services (Sept 2023)
- FAR 52.212-2, Evaluation – Commercial Products and Commercial Services (Nov 2021)
- FAR 52.212-3, Offeror Representations and Certifications – Commercial Products and Commercial Services (Oct 2025)
- FAR 52.204-7, System for Award Management (Nov 2024)
Offerors shall complete annual representations and certifications electronically through:
SAM.gov
Applicable FAR Clauses
The following clauses apply to this acquisition:
- FAR 52.212-4, Contract Terms and Conditions – Commercial Products and Commercial Services (Nov 2023)
- FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Products and Commercial Services (Mar 2026)
- FAR 52.216-18, Ordering (Aug 2020)
- FAR 52.216-22, Indefinite Quantity (Oct 1995)
- FAR 52.217-9, Option to Extend the Term of the Contract (Mar 2000)
- FAR 52.204-13, System for Award Management Maintenance (Oct 2018)
- HHSAR 352.222-70, Contractor Cooperation in Equal Employment Opportunity Investigations (Dec 2015)
- FAR 52.252-2, Clauses Incorporated by Reference (Feb 1998)
Full FAR text may be accessed electronically at:
Acquisition.gov
Basis for Award
Award will be made to the responsible Offeror(s) whose proposal represents the best value to the Government.
The Government intends to evaluate proposals and make award without discussions; however, the Government reserves the right to conduct discussions if determined necessary by the Contracting Officer.
Technical factors, when combined, are significantly more important than price.
Evaluation Factors
The following evaluation factors shall be used:
- Technical Qualifications
- Past Performance
- Price
Factor 1 – Technical Qualifications
The Government will evaluate the Offeror’s demonstrated understanding, capability, and overall approach to successfully perform the lodging and hotel services identified in the Statement of Work.
All technical sub-factors are of equal importance.
Subfactor 1 – Project Capabilities
The Offeror shall provide descriptive literature and a detailed narrative demonstrating its capability to successfully perform the requirements outlined in the Statement of Work.
The Government will evaluate:
- Hotel accommodations
- Reservation processes
- Customer service procedures
- Patient emergency procedures
- Room maintenance
- Facility requirements
- Performance monitoring
Subfactor 2 – Key Personnel Experience
Offerors shall provide the following information for proposed key personnel:
Contract Manager
- Name
- Title
- Phone Number
- Email Address
- Resume
On-Site Hotel Manager
- Name
- Title
- Phone Number
- Email Address
- Resume
Subfactor 3 – SAM Registration
Offerors shall provide proof of active registration in SAM.
Failure to maintain active registration in SAM may render an Offeror ineligible for award.
Factor 2 – Past Performance
The Government will evaluate recent and relevant past performance to assess the probability of successful contract performance.
Offerors shall provide a minimum of three (3) references for contracts performed within the past five (5) years similar in size, scope, and complexity.
The following information shall be included for each reference:
- Customer Name
- Contract Number
- Contract Value
- Period of Performance
- Point of Contact
- Telephone Number
- Email Address
- Description of Services
- Any contract terminations or performance issues
Past performance information may be obtained from:
- CPARS
- FAPIIS
- PPIRS (if applicable)
- Other Government sources
Offerors without relevant past performance history will receive a Neutral/Acceptable rating in accordance with FAR 15.305(a)(2)(iv).
Factor 3 – Price
The Government will evaluate the total evaluated price for the Base Year and all Option Years.
Price evaluations may include:
- Price reasonableness
- Price completeness
- Balanced pricing
The Government may compare proposed pricing against:
- Historical pricing
- Market research
- Independent Government Cost Estimate (IGCE)
- Competitive pricing received
Unbalanced pricing may render a proposal ineligible for award.
Technical Rating System
Color/ Rating/Description
Blue/Excellent/Proposal exceeds requirements and demonstrates exceptional capability and understanding.
Green/Good/Proposal demonstrates a thorough understanding and contains strengths beneficial to the Government.
Yellow/Acceptable/Proposal meets requirements and demonstrates an acceptable approach.
Orange/Marginal/Proposal contains weaknesses that increase performance risk.
Red/Unacceptable/Proposal fails to meet requirements and contains deficiencies.
Past Performance Rating System
Rating/Description
Acceptable/Government has a reasonable expectation of successful performance.
Unacceptable/Government does not have a reasonable expectation of successful performance.
Price Proposal Instructions
Offerors shall provide pricing for the Base Year and all four (4) Option Years.
See attached sample pricing table
Questions
Questions regarding this solicitation shall be submitted via email no later than May 15, 2026, at 10:30 AM EST.
Questions shall be submitted to:
Shasheshe Goolsby
Email: shasheshe.goolsby@nih.gov
Telephone inquiries will not be accepted.
Proposal Submission Instructions
All proposals shall be submitted electronically via email to:
Shasheshe Goolsby
shasheshe.goolsby@nih.gov
Proposals are due no later than May 22, 2026, at 10:30 AM EST.
Late or incomplete proposals will not be considered.
Offerors shall include the solicitation number in the email subject line:
RFQ-OALM-26-000171
Government Purchase Card (GPC)
The Government reserves the right to make payment using the Governmentwide Commercial Purchase Card (GPC) in accordance with FAR 52.232-36, Payment by Third Party.
Attachments
- Attachment A – Statement of Work
- Attachment B – NIH Invoicing Instructions
- Attachment C – FAR 52.212-5 Contract Terms and Conditions
- Attachment D-Sample Pricing Table
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