Petroleum & Produce Safety WinWam Software, Maintenance, and Products

The contract governs the provision of annual software maintenance and related products for the Petroleum and Produce Safety Divisions of the Missouri Department of Agriculture under a Single Feasible Source (SFS) procurement mechanism, with a performance period of July 1, 2026, through June 30, 2027, and two optional one-year renewal periods available at the state’s discretion. The total estimated value ranges from $33,089 for the base year to a maximum of $103,887 if both renewal options are exercised, with fixed pricing for each line item outlined in Exhibit B, including specific costs for maintenance services and inspection devices. The contractor must deliver services directly to the Missouri Department of Agriculture at 1616 Missouri Boulevard, Jefferson City, MO, under FOB Destination terms, assuming full responsibility for transportation, risk, and compliance with all state specifications, including conformity to standards of merchantability, workmanship, and fitness for purpose. Personnel working under the contract must pass state-mandated background checks, be authorized to work in the U.S. via E-Verify, adhere to HIPAA and confidentiality requirements including the signing of a Business Associate Agreement if handling Protected Health Information, and avoid any organizational or personal conflicts of interest. The contractor is required to complete and submit Exhibits C through G, which certify business enrollment, work authorization, anti-discrimination compliance, absence of foreign work without justification, employee conflict disclosures, and Unique Entity ID registration in SAM.gov, with failure to maintain these certifications triggering potential contract voidance. Invoicing must be submitted on original business forms referencing the purchase order and mailed to ITSD Accounts Payable in Jefferson City, MO, with no electronic invoicing systems accepted; payments will be processed via EFT if vendor registration in MissouriBUYS is current and approved. The state retains full authority to inspect and accept or reject deliverables at its designated location, enforce audit rights through the State Auditor, and terminate the contract for non-appropriation of funds, with no indemnification provided unless mandated by law. The contract is non-binding absent legislative appropriation and may be modified only through formal written amendment, with all requirements rooted in Missouri statutes including RSMo Chapter 34, §34.044, §285.525, §285.530, §34.600, and §610.021, rather than federal FAR clauses.