Pharmacy Electronic Access Control Systems for the Albuquerque Area Indian Health Service (AAIHS) Pharmacy Departments
Contract Overview
Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.
AI Contract Overview
The Indian Health Service’s Albuquerque Area Office is seeking commercial services to install, upgrade, configure, test, and provide ongoing support for Pharmacy Electronic Access Control Systems across eight designated health centers in New Mexico and Colorado, including Albuquerque, Cochiti, Jicarilla Apache, Santa Ana, Santa Clara, Taos-Picuris, Ute Mountain Ute, and Zuni facilities. This procurement is issued as a Request for Quotations under FAR Part 12 and is set aside exclusively for Indian Small Business Economic Enterprises under the Buy Indian Act, with a fallback to all other small businesses if insufficient competitive offers are received. The NAICS code is 561621 with a small business size standard of $25 million, and all offerors must be registered in SAM.gov with an active UEI number. The contract requires compliance with Homeland Security Presidential Directive 12 and FIPS 201-3, utilizing Government-issued PIV cards for electronic access, and adherence to Section 508, NFPA codes, UL listings, and manufacturer specifications. Performance is defined by deliverables including verified facility assessments, approved shop drawings, fully installed and tested access systems, and comprehensive as-built documentation, training materials, and operation manuals. The base performance period is one year, starting TBD in 2026, with FOB Destination delivery terms and no advance payments permitted. Offers must be submitted by July 22, 2026, at 5:00 PM MT via email to Stephanie.Begay3@ihs.gov, and must be structured in three volumes: Technical Qualifications demonstrating capability, Past Performance with up to five recent and relevant contracts, and a Pricing Table with prices valid for 90 days. The evaluation process follows a trade-off approach where Technical Capability and Past Performance, evaluated based on recency and relevance within the last five years, are collectively more important than price; however, price may become decisive when technical and performance factors are equal. All awarded contracts require use of the HHS Invoice Processing Platform, electronic funds transfer for payments, and adherence to strict security protocols including background checks, on-site badge requirements, and compliance with IHS cybersecurity standards. Key personnel are considered essential, and any substitution requires 30 days’ notice with justification. Offerors must submit a signed Indian Economic Enterprise Representation Form, comply with multiple FAR and HHSAR clauses including those on small business representation, payment to subcontractors, information safeguarding, and equal opportunity, and
General Info
Agency
NAICS
Place of Performance
Albuquerque, NM, 87110, USASet-Aside
Timeline
Response Deadline
Organization & Contact Information
Full Description
The Indian Health Service (IHS), the Albuquerque Area Indian Health Service (AAIHS) has a requirement for installation, upgrade, configuration, testing and support of a Pharmacy Electronic Access Control Systems for the Albuquerque Area IHS Pharmacy Departments.
This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued.
Solicitation # 75H70726Q00074 is issued as a Request for Quotes (RFQ), unless otherwise indicated herein. The solicitation document and incorporated provision and clauses are those in effect through Federal Acquisition Circular 2026-01.
The associated North American Industrial Classification System (NAICS) code for this procurement is 561621 with a small business size standard $25M.
Set-Aside:
Under the Buy Indian Act, 25 U.S.C. 47, through the transfer of authority from the Department of Interior to HHS, offers will be solicited from Indian Small Business Economic Enterprises (see HHSAR Subpart 326.6) that are also small business concerns. If there is not enough competition and/or reasonably priced offers received from the ISBEE set-aside, then quotes will be considered for award to other small business concerns. Any acquisition resulting from this cascading set-aside will be as follows:
1st Tier: Indian Small Business Economic Enterprises (ISBEE)
2nd Tier: All other Small Business concerns
A SINGLE AWARD WILL RESULT FROM THIS SOLICITATION.
Destination shall be for the following Albuquerque Area Indian Health Service facilities:
Albuquerque Indian Health Center, 801 Vassar Dr NE, Albuquerque, NM 87106
Cochiti Health Center, 270 Windmill Road, Cochiti Lake, NM 87083
Jicarilla Apache Health Center, 500 Mundo Road, Dulce, NM 87528
Santa Ana Health Center O2-C Dove Road, Bernalillo, NM 87004
Santa Clara Health Center, 400 State Road 30- Los Alamos Hwy, Espanola, NM 87532
Taos-Picuris Health Center, 1090 Goat Springs, Taos, NM 87571
Ute Mountain Ute Health Center, 232 Rustling Willow St, Towaoc, CO 81334
Zia Health Center, 155 Capital Square Drive, Zia Pueblo, NM 87503
Zuni Comprehensive Health Center, Route 301 North 21 B. Avenue, Zuni, NM 87327
Other Details
SAM Requirement - This solicitation requires registration with the sam.gov prior to award, pursuant to applicable regulations and guidelines. Registration can be found at https://www.sam.gov. Vendor must have an active UEI number.
Invoicing – Invoices submitted under an award resulting from this solicitation will be required to utilize the Invoice Processing Platform (IPP) in accordance with HHSAR 352.232-71, Electronic Submission and Processing of Payments Requests (APR 2026).
Payment – All payments by the Government under an award shall be made by electronic funds transfer (EFT), per FAR 52.232.33 (OCT 2018).
Quote Submission
All responsible offerors that respond to this solicitation must submit their quotes by July 22, 2026, by 5:00 PM MT (3:00 PM EST). Quotes shall be sent preferably by email to: Stephanie.Begay3@ihs.gov. Failure to comply with the below terms and conditions may result in offer being determined as non-responsive.
Questions Submission: Interested Offerors must submit questions concerning this solicitation by Monday, July 13, 2026, to Stephanie.Begay3@ihs.gov.
Questions not received within a reasonable time prior to close of the solicitation will not be considered.