PHMC PA State Archives Archival Supplies

The Pennsylvania Historical and Museum Commission is issuing a solicitation to procure museum-grade storage containers and archival supplies for the PA State Archives, with an estimated contract value ranging from $50,000 to $150,000. The procurement aims to support the preservation of public records through the acquisition of high-quality, acid-free, buffered, and archival-standard storage materials, including cartons, file folders, document cleaning pads, polyester rolls, film reel boxes, shoe boxes, case folders, tissue rolls, spacers, tapes, and map folders, as detailed in the technical specifications. The solicitation emphasizes compliance with archival standards and photo activity testing to ensure the longevity and preservation of historical documents. Bidders are required to submit their responses by November 13, 2025, with the process including adherence to the Reciprocal Limitations Act, which governs preferences for in-state versus out-of-state vendors, and completion of related certification forms. The contract will be managed under a multi-year framework, with provisions for renewal, and emphasizes transparency through online posting of bid results. The procurement process involves detailed technical specifications, bid submission instructions, and compliance documentation, all aimed at ensuring the preservation of the Commonwealth’s archival collections through the acquisition of suitable, high-quality storage solutions.