This Solicitation opportunity from Maryland was posted on December 30, 2025. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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Photocopier and Print Management Services

Closed

90582State & Local

Submission Closed01/22/2026, 07:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 532420

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Lease of Multifunctional Devices and Support Services for the Golden Field Office and Office of Inspector GeneralThe Department of Energy, specifically the Office of Energy Efficiency and Renewable Energy, is forecasting a contract for the lease of multifunctional devices and associated support services. This requirement is intended to serve the Golden Field Office and the Office of Inspector General, with the place of performance located in Colorado. The procurement is categorized under NAICS code 532420 and is designated as a small business set-aside for 8(a) certified firms. The current incumbent contractor for these services is Aleut Government Services LLC. Interested parties may coordinate with Small Business Program Managers Yolanda Dixon or Joseph Vento for further information regarding this upcoming opportunity.

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Postage Meter Lease and Maintenance Services

Solicitation # RFP-2026-0008

The Punxsutawney Area School District is soliciting proposals for Postage Meter Lease and Maintenance Services for its High School, Elementary School, and optionally, the District Office. The selected vendor will provide a leased postage metering system capable of regular and bulk mailings, similar to the SendPro C500, featuring automatic sealing, automatic USPS rate and software updates, and the ability to download postage. The scope of work includes all necessary labor, materials, and equipment for installation, regular periodic maintenance, and on-demand repair services. Pricing options are requested for contract durations of one, two, or three years, with the award granted to the lowest responsive and responsible bidder. The procurement is subject to stringent regulatory compliance, including the Davis-Bacon Act and Pennsylvania Prevailing Wage Rates, requiring the vendor to pay the higher of the two rates. Compliance with Executive Order 11246, the Clean Air Act, and the Federal Water Pollution Control Act is required, and vendors must certify they are not on the Federal Debarment list or using prohibited telecommunications equipment from Huawei or ZTE. Proposals must be submitted in sealed envelopes by November 17, 2026, and must include a non-collusion affidavit and a Statement of Respondent's Qualifications. Payment is contingent upon Board of School Directors approval and a final walk-through inspection.

Punxsutawney Area School District

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DEADLINE

MANAGED PRINT SERVICES 2026

Solicitation # MPS 2026

The City of Tustin is soliciting proposals for Managed Print Services (MPS) to modernize its printing infrastructure by replacing aging technology for approximately 119 multi-function devices and desktop printers. The scope of work includes equipment acquisition, implementation, software configuration, maintenance, and fleet management, specifically excluding wide-format printing. The City is seeking a comprehensive solution that may include an optional print management platform featuring secure print release and follow-me printing. The contract will be for an initial five-year term with options to extend for up to two additional years. Proposals are due by November 17, 2026, and must be submitted via the City's OpenGov procurement portal. A mandatory virtual pre-proposal meeting is scheduled for October 27, 2026. To be considered responsive, vendors must submit a signed and notarized Non-Collusion Affidavit, a detailed management plan, and pricing via the provided Excel template across 12 device categories. Evaluation will be based on the effectiveness of the management plan (30%), vendor skills and experience (30%), and the total overall five-year cost (40%). The selected vendor must provide a dedicated account team and maintain OEM authorization and certified technicians throughout the contract term. Insurance requirements include combined single limit coverage of at least $2,000,000 for general, automobile, and professional liability. Payment for services will be made within 30 days of invoice receipt by the Director of Finance. Final acceptance of equipment is contingent upon successful installation, testing, and City verification of network connectivity and security settings.

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RFP Centralized Managed Print Svcs & Multifunction Printer (MFP) Fleet

Solicitation # 271006

The City of Dothan, Alabama, is soliciting proposals under RFP 271006 for a consolidated managed print services program. The selected vendor will serve as the single point of accountability for the implementation, installation, configuration, and management of a multifunction printer fleet, including plotters and facsimile devices. A key technical requirement is the integration of centralized print authentication with Active Directory or Entra ID to enable badge-swipe release. The project will follow a phased implementation, prioritizing the replacement of devices that are currently out of contract or on month-to-month leases. Security standards for the fleet include TLS 1.2 or later, SNMPv3, and the encryption of stored data. Proposals are due by November 20, 2026, and must be submitted in sealed envelopes. The City will award the contract to the responsive and responsible respondent offering the best combination of attributes, with a 3% cost preference granted to local vendors holding a City of Dothan business license. Required certifications include E-Verify compliance, a non-collusion affidavit, and adherence to the Drug-Free Workplace Act of 1988. The successful bidder must maintain comprehensive insurance coverage, including commercial general liability of 2 million dollars aggregate and professional liability of 1 million dollars. The City reserves the right to terminate the contract without cause upon 30 days written notice.

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27-0049 5 Xerox W110 Scanner (Brand Only)

Solicitation # RFB-IS-27200225

Solicitation RFB-IS-27200225, issued by the California Internal Services Department for the Department of Children and Family Services, seeks the procurement of five new Xerox W110 Scanner units (Part Number: XW110-A) for the WIC 827 unit. The contract is structured as an initial 12-month lease based on fair market value, with options to extend for up to two additional years. The award will be granted to the lowest total acceptable offer on a lot total basis. Due to critical integration compatibility requirements, no substitutions are permitted, and bidders must strictly adhere to technical specifications, including USB-C interface and specific power requirements. The vendor is also responsible for coordinating installation and setup with ISD and BIS engineers, specifically for LDAP and Active Directory integration, and must remove and dispose of all packing materials upon delivery. The submission deadline is November 2, 2026, via the online portal. Bidders must provide a complete package including detailed product literature, manufacturer authorization letters dated within 90 days, and various certifications such as the Proposer's Organization Questionnaire and Community Business Enterprise information in Excel format. The contract includes several mandatory compliance clauses, including the Federal Uniform Guideline Clause, child labor standards, and the County's Child Support Compliance Program. Additionally, the vendor must agree to provide priority delivery during disastrous events and give employment consideration to participants in the GAIN or GROW programs for any new personnel needs. Performance will be judged solely by the County of Los Angeles, with an acceptance test period not exceeding 30 days from receipt of the equipment.

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POSTED

DEADLINE

Postage Meter Leasing

Solicitation # 2026-RFP-002

Payson Unified School District #10 is soliciting proposals under solicitation 2026-RFP-002 for the lease of one postage meter machine to be installed in late November 2026 at their warehouse in Payson, Arizona. The initial lease term is 60 months with an option for annual renewals at the district's discretion. The required equipment must be capable of processing 6,000 to 7,000 pieces annually, with typical daily volumes of 20 to 30 pieces and periodic bulk mailings of 500 to 600 pieces per week. The district is seeking various functional options, including red or red and black printing, return address printing, a scale, and a built-in or stand-alone auto sealer, with optional capabilities for tape printing and ground advantage. Proposals must include detailed costs for ink and supplies with usage rates, maintenance and repair options, and a description of the method and company used for loading postage funds, as well as the discount rate of meter postage compared to first class rates. The award will be based on the most advantageous proposal rather than price alone, utilizing a points-based evaluation system. Selected vendors must provide a minimum 24-month manufacturer's warranty covering parts and labor. Contractual requirements include adherence to the Drug-Free Workplace Act, compliance with the Americans with Disabilities Act, and a notarized familial relationship disclosure. Payment terms are net 30 days following the submission of an invoice containing the purchase order and bid number, provided a current W-9 is on file. All submissions must be made electronically via the OpenGov portal by the October 29, 2026, deadline.

Payson Unified School District

POSTED

DEADLINE

Grasslands School Division - Request for Proposal - RFP - Multifunction Device Fleet and Print Management Services

Solicitation # AB-2026-06872

Grasslands School Division is soliciting proposals from qualified suppliers to replace its current multifunction device fleet and implement comprehensive print management services. The scope of work encompasses all printing, copying, and scanning requirements across the entire Division. This project will be performed within the County of Newell, Alberta. Interested parties must submit their responses by the deadline of November 23, 2026, at 7:00 PM. The procurement process is being managed by Michael Nielsen, the Director of Technology, under solicitation number AB-2026-06872.

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RFB-IS-27200243 - 1091956 CANON VARIOPRINT TITAN 6220 MICR LEASE - Closing: 10/30/2026 12:00 PM

Solicitation # 232495

Los Angeles County in California is seeking solicitations for the lease of a Canon Varioprint Titan 6220 MICR system. This procurement opportunity, identified by solicitation number 232495, is managed by the Internal Services Department with William Burger serving as the primary point of contact. The performance of the contract will take place in Los Angeles, California. Interested parties must submit their responses by the deadline of October 30, 2026, at 7:00 PM.

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RFB-IS-27200243 - 1091956 CANON VARIOPRINT TITAN 6220 MICR LEASE

Solicitation # 232495

The City of Los Angeles is seeking proposals for the lease of a Canon Varioprint Titan 6220 MICR system under solicitation number 232495. This local government opportunity is managed by the City of Los Angeles and will be performed in Los Angeles, California. Interested vendors must submit their responses by the deadline of October 30, 2026, at 3:00 PM. For further inquiries regarding the content or requirements of the bid, contact William Burger via email. Participants may be required to register on the official City of Los Angeles website to complete the bidding process.

POSTED

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Service and Lease of 15 New or Remanufactured Copiers and 8 coin/bill changers

Solicitation # ITB-2026-0001

The Somerset County Library Commission is soliciting bids for a five year Fair Market Value lease and service contract for 15 new or remanufactured energy efficient, digital, network ready color multifunction devices and 8 compatible coin and bill changers. These units must provide combined scan, print, fax, and copy capabilities and be designed for intuitive use by the public. A critical requirement is the inclusion of integrated touchscreen displays to support a cloud based credit card payment solution planned for 2027. Technical specifications include copy and print speeds between 40 and 50 ipm, a minimum 160 gig hard drive, and the ability to handle paper weights up to 256 g/m. The contractor is responsible for all installation, transportation, and the return of current equipment, while the library will provide all paper. The contract will be awarded to the lowest responsible bidder, with a tentative award date of December 2, 2026, and installation scheduled for January 4 through 18, 2027. The service provider must ensure a 95 percent effectiveness level and provide on site technician response within four to six business hours. Bidders must submit a bid guarantee of 10 percent of the total price, capped at 20,000 dollars, and provide performance and payment bonds upon award. Comprehensive insurance coverage is required, including 3 million dollars in general liability and 1 million dollars in employer liability. Compliance with New Jersey business registration, EEO/Affirmative Action regulations, and various federal and state certifications regarding investment activities in Iran and Russia is mandatory.

Somerset County Library

POSTED

DEADLINE

Device-as-a-Service (DaaS)

Solicitation # 1072975646

Cantium Business Solutions Limited, a Local Authority trading company owned by Kent County Council, is seeking one or more preferred suppliers to provide a Device-as-a-Service (DaaS) solution. The scope of work encompasses the delivery of hardware and associated services, including installation and consultancy, for use by Cantium and its customers within the United Kingdom. While the contract is structured as a zero-value agreement to ensure best value for customers, the total estimated contract value over the full potential term is approximately 16 million pounds inclusive of VAT. The agreement is scheduled to commence on June 20, 2027, with an initial duration of up to 36 months. The buyer maintains the option to request up to two 12-month extensions with 30 days' notice, bringing the maximum possible contract length to 60 months. Award decisions will be based on quality assessments, with weightings distributed across general requirements (30%), value-added services (30%), mandatory non-technical requirements (20%), and Key Performance Indicators (20%). Interested parties must submit their responses in English via the Delta eSourcing portal by the deadline of November 3, 2026.

Cantium Business Solutions Limited

POSTED

DEADLINE

RFQ - Multifunction Copier, Printer, and Scanner services

Solicitation # S-R21689-00018133

The Port of Newport is soliciting quotations for the replacement of two multifunction office printers, copiers, and scanners, with a target installation window of February to March 2027. The required equipment must feature minimum speeds of 40 pages per minute, support color and black and white printing, and include duplexing and touchscreen interfaces. Technical specifications require AirPrint and Mopria certification, as well as integration with Microsoft Universal Print and Entra ID for a cloud-based print management solution compatible with Microsoft 365. Security is a priority, with mandates for hard drive encryption, overwrite capabilities, firmware security protections, secure print release, and user authentication. Vendors may propose purchase, lease, or lease-to-own options, with a preferred lease term of 60 months. The Port will evaluate proposals based on the best interest of the organization, focusing on a five-year total cost of ownership. Proposals must include detailed pricing for acquisition, maintenance, volume click rates, and end-of-term costs, including data destruction certification. Preference may be given to vendors offering ENERGY STAR equipment or recycling programs for toner and hardware. All submissions are due by October 30, 2026, and must comply with Oregon law and the Oregon Public Contracting Code.

Administration

POSTED

21 days ago

DEADLINE

in 4 days

AI Contract Overview

The Washington Suburban Sanitary Commission (WSSC) in Maryland is seeking sealed proposals for Copier and Print Management Services, to be submitted through their eProcurement Portal by 2 PM on January 22, 2026. The contract involves securing a firm that can provide comprehensive support for production and multifunctional copiers as well as operational services via an operating lease agreement. This solicitation aims to enhance WSSC's print and copier capabilities to support their ongoing operational needs. The solicitation, titled "Photocopier and Print Management Services," was posted on December 30, 2025, and is managed by the General Services Department of Maryland. The work location is within Maryland, with the agency based in Laurel, MD. Key contacts for this solicitation include Yvonne Farr, Support Services Section Manager, and Olakunle Ogungbayo, Procurement Specialist II, who can provide additional information. Late submissions will not be accepted, emphasizing the importance of timely response.

General Info

WSSC Maryland seeks proposals for copier and print management services, due January 22, 2026.

Agency

Maryland → General Services Department

NAICS

532420 - Office Machinery and Equipment Rental and Leasing

Place of Performance

MD, USA

Set-Aside

NONE

Documents

No documents available

Documents will appear here when they are available.

AI Contract Breakdown

Uniform Contract Format

Timeline

PhaseClosed

PostedDec 30

Solicitation

Response DeadlineJan 22

Deadline has passed

Submission Closed

01/22/2026, 07:00:00 PM UTC

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Organization & Contact Information

AgencyMaryland → General Services Department

Contacts2 people available

OfficeLaurel, MD, 20707, USA

Organization / AgencyMaryland → General Services Department

Office AddressLaurel, MD, 20707, USA

Contacts

Yvonne FarrSupport Services Section Manager

contact@example.gov

+1 (555) 000-0000

Olakunle OgungbayoProcurement Specialist II

contact@example.gov

+1 (555) 000-0000

Interested Companies (6)

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BrightKeyAnnapolis, MD

Capitol Document Solutions

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Full Description

The Washington Suburban Sanitary Commission, MD (the "WSSC"), is soliciting sealed responses for Copier and Print Management Services. Responses are to be submitted via WSSC's eProcurement Portal via https://procurement.opengov.com/portal/wsscwater PRIOR TO 2 PM on January 22, 2026 . Late responses will not be accepted. Project work: WSSC seeks a firm to provide copier and print management services to support production, multifunctional copiers and operational services through an operating lease agreement