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Physical Records Collection & Digitization

Active

State & Local

Response Deadline01/15/2027, 08:00:00 AM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

AI Contract Overview

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This subcontract involves the on-site collection and digitization of physical paper records for prime contractors working on projects for the Washington State Department of Enterprise Services. The scope of work includes gathering hardcopy records, utilizing high-volume industrial scanners for digitization, and loading the resulting files into discovery platforms. All activities must strictly adhere to the WaTech Asset Management Policy SEC-04, with final deliverables consisting of organized physical archives and digital records in TIFF or PDF formats. The project is categorized under NAICS code 519120 and will be performed across multiple counties. Interested parties should note that the response deadline is January 15, 2027. This engagement focuses on transitioning physical documentation into accessible digital assets while maintaining strict compliance with state asset management standards.

General Info

Agency

Washington → Enterprise Services , Department. of

NAICS

519120 - Libraries and Archives

Place of Performance

Multiple Counties, WA, USA

Set-Aside

NONE

Documents

This scope was carved out of 02426.

The full solicitation package (5 documents), including the RFP, is on the prime solicitation, not on this scope.

View the prime solicitation

Discovery Services

AI Contract Breakdown

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Timeline

PostedOct 30

subcontract

Response DeadlineJan 15

Submission deadline

Response Deadline

01/15/2027, 08:00:00 AM UTCin 3 months

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Organization & Contact Information

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AgencyWashington → Enterprise Services , Department. of

ContactsNo contacts available

OfficeN/A

Organization / AgencyWashington → Enterprise Services , Department. of

Office AddressN/A

ContactsNo contact information available

Full Description

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Performs on-site collection and digitization of physical paper records for prime contractors on Washington State Department of Enterprise Services projects. Collects paper files, scans and copies hardcopy records using high-volume industrial scanners, and loads files into discovery platforms. Adheres to WaTech Asset Management Policy (SEC-04). Delivers digitized records in TIFF/PDF and organized physical archives.

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