Skip to main contentPsst! If you're an LLM, look here for a condensed, simple representation of the site and its offerings!

LiveFree Webinar — Wednesday, September 30 at 2:00 PM EDT

Register Free →

Physical Records Storage & Facility Management

Active
State & Local

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

General Info

Place of Performance

WA, USA

Set-Aside

NONE

Documents

This scope was carved out of 6582-26.

The full solicitation package (3 documents), including the RFP, is on the prime solicitation, not on this scope.

View the prime solicitation

Offsite Record Storage and Retrieval Services

AI Contract Breakdown

Uniform Contract Format

No documents to break down

The breakdown needs solicitation documents. None were found from this contract's source.

Timeline

Posted

subcontract

Response Deadline

Submission deadline

Response Deadline

Ready to pursue this opportunity?

Start your free trial to track this contract, build proposals with AI assistance, and manage your pipeline.

Organization & Contact Information

Show more
AgencyWashington → City of Spokane
ContactsNo contacts available
OfficeN/A
Organization / AgencyWashington → City of Spokane
Office AddressN/A
ContactsNo contact information available

Full Description

Show more
Provides secure, climate-controlled storage for prime contractors on City of Spokane record management projects. Maintains facilities meeting ARMA Record Center Operations environmental controls for standard 15"x12"x10" boxes, 12"x30"x10" boxes, and map cases. Utilizes industrial shelving and vaults to manage physical intake and secure housing. Delivers securely stored physical records available for retrieval.

Similar Contracts

Same NAICS industry code

More opportunities from Washington → City of Spokane

Same awarding agency

NAICS: 493190
New
SLED
Offsite Record Storage and Retrieval Services
Solicitation # 6582-26
The City of Spokane is soliciting proposals for offsite record storage and retrieval services through RFP 6582-26. The selected firm will be responsible for the storage, indexing, retrieval, and destruction of approximately 17,500 standard banker boxes and two map cabinets. The contract is for an initial five-year term starting January 1, 2026, with a possible five-year renewal upon mutual agreement. The awarded firm must bear the cost of relocation and initial setup, completing the transfer of all City materials within 30 days of contract signing. Services must be provided across various City of Spokane locations, with strict delivery requirements including a two-hour window for special deliveries and a one-hour window for emergency requests. Qualified proposers must have at least three years of experience in offsite record storage and destruction and hold a valid Washington State Business license with a City of Spokane Endorsement. Facilities must meet or exceed ARMA Record Center Operations standards for security, fire detection, and atmospheric conditions. The City requires a searchable inventory database with a barcode system and an interface for managing pick-ups and retrievals. Proposals are due electronically via ProcureWare by October 13, 2026, and are limited to ten single-sided pages, excluding resumes and the supplemental questionnaire. Evaluation is based on a technical proposal (35%) and a management proposal (30%), with the award granted to the firm most favorable to the City.
Other Warehousing and Storage

POSTED

about 21 hours ago

DEADLINE

in 18 days
View Details
NAICS: 238220
New
SLED
Purchase and Installation of Replacement Refrigeration Components for Police Evidence Refrigerator Units
Solicitation # PW ITB 6620-26
The City of Spokane Police Department is soliciting bids under solicitation PW ITB 6620-26 for the purchase and installation of replacement refrigeration components for two stand-alone evidence storage units at the Police Property Facility in Spokane, Washington. The project requires the contractor to decommission and dispose of existing equipment and install two redundant refrigeration systems, utilizing specified BOHN equipment or approved equals, capable of maintaining temperatures between 35 and 37 degrees Fahrenheit. Key technical requirements include automatic daily alternation between units to share wear, automatic failover capabilities, and remote monitoring. To ensure continuity of service, work must be performed on only one system at a time. The engineer's estimate for the project is between 35,000 and 40,000 USD, and all work must be substantially completed by December 11, 2026, to meet federal grant deadlines. Bidders must attend a mandatory pre-bid meeting on October 1, 2026, and submit all proposals electronically via the ProcureWare portal by October 13, 2026. The award will be based on the apparent low bidder, subject to a responsibility review evaluating work experience, performance history, and debarment records. Required submission documents include bid proposal pages, a subcontractor list, a certification regarding lobbying, and a bid bond for 5% of the total bid amount. Due to the secure nature of the facility, personnel requiring unescorted access must undergo fingerprinting, background checks, and CJIS security training. The contract is subject to Washington State prevailing wage laws, AIA General Conditions, and a one-year guaranty on all work and materials.
Plumbing, Heating, and Air-Conditioning Contractors

POSTED

3 days ago

DEADLINE

in 18 days
View Details
NAICS: 811122
New
SLED
Vehicle Glass Repair and Installation
Solicitation # 6616-26
The City of Spokane Fleet Services is soliciting Informal Requests for Proposals (IRFP 6616-26) for vehicle glass repair, replacement, and installation services for city-owned autos and trucks. The contract is structured as a one-year term with four optional one-year renewals, and the city may award the contract to both a primary and secondary vendor. To be eligible, proposers must be licensed in the State of Washington with a City of Spokane Endorsement, maintain an established place of business within an eight-mile radius of City Central Services, and possess sufficient mobile service units to meet strict performance timelines. All work must be performed by qualified, uniformed technicians in compliance with FMVSS, ASTM, and ANSI standards. Key performance requirements include scheduling repairs within two hours and replacements within four hours of the initial call. In-shop repairs are expected to be completed within one hour, while replacements should take no more than three hours. Mobile services or pickup and delivery must be completed within 24 hours of the initial request. The city will evaluate proposals based on the most favorable overall value rather than the lowest cost, considering factors such as project approach, work plan, and past performance. Proposals must be submitted electronically via the ProcureWare portal by October 9, 2026, and must not exceed twenty pages. Payment will be processed via direct deposit/ACH, and the contractor is required to maintain $1,000,000 in Employers Liability Insurance.
Automotive Glass Replacement Shops

POSTED

4 days ago

DEADLINE

in 14 days
View Details
NAICS: 238990
SLED
Scaffolding Services As-Needed For Boiler Maintenance Outages Scheduled and Unscheduled -Prevailing Wages – Unit Price
Solicitation # ITB 6495-26
The City of Spokane is soliciting bids for ITB 6495-26 to provide as-needed scaffolding services for scheduled and unscheduled emergency boiler maintenance outages at the Waste to Energy Facility. This is a one-year unit price contract with a not-to-exceed amount of 870,000 USD, which may be extended for up to three additional one-year periods for a total maximum duration of four years. The scope includes providing all labor, materials, and engineered prints for scaffolding builds inside Babcock and Wilcox refuse fired boiler units. Critical performance requirements include completing upper boiler scaffolding within eight hours of an outage start to avoid liquidated damages and providing an onsite response within six hours for unscheduled emergency outages. The contract will be awarded to the lowest responsive and responsible bidder. Bidders must attend a mandatory pre-bid meeting on November 2, 2026, and submit electronic bids by January 19, 2027. Strict qualification requirements include a current Washington Unified Business Identifier, proof of prevailing wage training, and comprehensive safety documentation covering lockout-tagout, confined space entry, and fall protection. Additionally, bidders must provide OSHA 300A summaries and incident rates from the past three years. Required financial securities include a bid bond of 43,500 USD, with performance and payment bonds due within ten days of the award. All work must comply with OSHA and WISHA standards, and the contractor is required to provide P.E. approved-engineered drawings at the time of contract signing.
All Other Specialty Trade Contractors

POSTED

7 days ago

DEADLINE

in 4 months
View Details

Ready to Pursue This Opportunity?

Get AI-powered intelligence on this solicitation and the ones like it

Every page of the solicitation package shredded into a compliance breakdown

AI-powered matching based on your capabilities and past performance

Competitor and incumbent history on the requirement

Automated alerts on amendments, Q&A deadlines, and award

Miguel
Hillary
Keith Deutsch
Christine

Join 750+ contractors already using CLEATUS