This Solicitation opportunity from California was posted on September 11, 2024. The submission period has ended. Browse the details below for market research, or find similar active opportunities.
Physician Ambient AI Scribe
Contract Overview
Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.
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AI Contract Overview
The County of Santa Clara is seeking proposals from qualified vendors to deliver Ambient Technology services that leverage generative artificial intelligence, specifically Large Language Models, to streamline clinical documentation within the Santa Clara Valley Healthcare System. The solution must integrate deeply with the EPIC electronic medical record system via the EPIC Haiku mobile application, recording and transcribing patient encounters to generate clinical notes with the aim of reducing documentation time. Vendors are required to demonstrate existing deployment with at least two organizations currently using EPIC Haiku integration in production as of September 1, 2024. The technology must be cloud-based, compliant with privacy and security standards, and ensure all Protected Health Information remains within the United States, encrypted during transit, processing, and storage. A Business Associate Agreement must be signed, and the solution must meet the County’s strict privacy requirements. The contract is initially set for six months, with the possibility of multiple renewals extending up to five years or more, subject to the County’s discretion. All proposals must be submitted electronically through Periscope Holdings, with no paper, email, or fax submissions accepted. The project budget ranges from five to fifteen million dollars, reflecting its significant scope and importance. The County emphasizes that only vendors meeting all mandatory criteria—particularly existing EPIC Haiku integration with at least two clients—will be considered for award. The selected vendor will be expected to deliver a solution that enhances clinical documentation efficiency while adhering to stringent security and privacy standards.
General Info
Place of Performance
CA, USASet-Aside
Timeline
Submission Closed
Organization & Contact Information
Full Description
The mandatory requirements for this RFP are: 1) The solution must have EPIC Haiku deep integration capability via the Ambient Module. 2) Vendor MUST have at least 2 organizations live in production with Haiku integration as of 9/1/2024. 3) The solution must be cloud-based (e.g., Software as a Service). 4) The solution shall not create, receive, maintain, transmit, or store Protected Health Information (PHI) outside the United States. 5) The solution shall ensure all PHI is encrypted in transit, in process, and at rest. 6) Vendor must sign a Business Associate Agreement (see Appendix H) and meet all the County’s privacy and security standards.
The mandatory requirements are also set forth in additional detail in Appendix A. Proposals not meeting the mandatory requirements will not be considered for further evaluation. The County will reject any proposal from a vendor that does not currently have a minimum of 2 customers with EPIC Haiku deep integration via the Ambient Module deployed and in production as of 9/1/2024.
It is the County’s intent to award a single contract with an initial term of 6 months with the County’s option to renew multiple times for a contract term of up to 5 years, unless terminated earlier or otherwise amended. The County may also seek to extend the contract further at its option.
THIS RFP SOLICITATION REQUIRES ALL PROPOSALS TO BE SUBMITTED ELECTRONICALLY THROUGH PERISCOPE HOLDINGS. NO PAPER, EMAIL OR FAX SUBMISSIONS WILL BE ACCEPTED AND MAY BE DEEMED NONRESPONSIVE.
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