This Solicitation opportunity from New York was posted on October 10, 2025. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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PM of Refrigeration System & Ancillary Equipment

Closed

2127591State & Local

Submission Closed11/20/2025, 12:00:00 AM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 812990

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AI Contract Overview

The contract involves providing preventive maintenance services for refrigeration systems and ancillary equipment at the Capital District Psychiatric Center in Albany, NY, with a performance period from May 1, 2026, through April 30, 2031. The work includes scheduled routine maintenance, inspections, testing, documentation, and repairs as specified in detailed appendices and exhibits, notably the Scope of Work, Equipment List, and Schedule Matrix. Bidders are required to submit a comprehensive bid using an Excel Bid Quote Sheet, detailing unit costs for maintenance tasks and hourly rates for time and material repairs over a five-year span. The contract emphasizes compliance with New York State prevailing wage rates, diversity participation goals (16% MWBE, 14% WBE, 6% SDVOB), and adherence to safety and security protocols, including facility access controls and security clearances. The procurement process prioritizes the lowest responsible and responsive bid that meets all mandatory requirements, with evaluation based on price, responsibility, and responsiveness, and the award is subject to final approval by the Office of the State Comptroller. The contractual framework incorporates standard New York State clauses, agency-specific provisions, and multiple appendices covering payment schedules, insurance, and compliance requirements. The contract mandates strict documentation, reporting, and inspection procedures, with acceptance contingent upon facility review and signoff at the performance site. Payment will be processed electronically, with invoices due within 30 days of proper submission, and all work must conform to the specifications and quality standards outlined in the contract. The agreement also includes security and personnel conduct requirements, subcontracting provisions, and clauses addressing conflict of interest, modifications, and dispute resolution, ensuring comprehensive oversight and compliance throughout the contract term.

General Info

Agency

New York → NYS Office of Mental Health

NAICS

812990 - All Other Personal Services

Place of Performance

NY, USA

Set-Aside

NONE

Documents

Invitation for Bid OMH01-C2024413650300 Refrigeration System Maintenance

45 pages · ifb

High

C202441 Refrigeration Bid Quote Sheet

3 pages · other

Low

NYS Office of Mental Health Contract C202441 for Refrigeration Preventive Maintenance

65 pages · contract-document

Low

AI Contract Breakdown

Uniform Contract Format

Timeline

PhaseClosed

PostedOct 10

Solicitation

Response DeadlineNov 20

Deadline has passed

Submission Closed

11/20/2025, 12:00:00 AM UTC

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Organization & Contact Information

AgencyNew York → NYS Office of Mental Health

Contacts1 person available

OfficeN/A

Organization / AgencyNew York → NYS Office of Mental Health

Office AddressN/A

Contacts

Erin SellnowContract Management Specialist I

contact@example.gov

Full Description

10.10.25 - OMH issues IFB: OMH01-C202441-3650300 The NYS Office of Mental Health and Capital District Psychiatric Center are seeking to procure, through an Invitation for Bid (IFB), a Contractor to provide Preventive Maintenance of its Refrigeration System & Ancillary Equipment. The Program Work Plan with Preventative Maintenance Tasks, Equipment List, Schedule Matrix, etc. is located in Appendix D of the Contract Boilerplate. Interested Vendors should review the Contract Boilerplate and IFB document for further information. Included with these documents is a Bid Quote Sheet in Excel format that should be used and returned to submit your bid. A Mandatory site visit will be held: Wednesday, October 22, 2025 at 10a Questions from bidders attending the site visits are to be submitted by Thursday, Oct 30, 2025, by 3p ET per the instructions in the IFB. Questions and Answers will be sent to all bidders attending the site visit, as well as posted to the NYS CR ad, by November 6.. Bids are due no later than: 3p ET on Thursday, November 20, 2025. Please check the NYS Contract Reporter website frequently for updates. Any documentation regarding this procurement will be posted there. The following Minority and Women Business Enterprises (MWBE), and Service Disabled Veteran Owned Businesses (SVDOB), Participation Goals are established for this contract. 16% MBE, 14% WBE, and 6% SDVOB goals. New York State Department of Labor Prevailing Wage Rates apply to this contract. “Pursuant to the New York State Finance Law Sections 139-j and 139-k, the Procurement Lobbying Act applies to this solicitation. Only the designated, sole point of contact listed below should be contacted during the restricted period of communication. The restricted period began with the publication of this ad and will end with the formal approval by OSC of the contractual agreement” Service-Disabled Veteran-Owned Set Aside: No Minority Owned Sub-Contracting Goal: 16% Women Owned Sub-Contracting Goal: 14% Service-Disabled Veteran-Owned Business Contracting Goal: 6% Due date:11/20/2025 3:00 PM Contract term: 5/1/26 - 4/30/31 County(ies): Albany Location: 75 New Scotland Avenue, Albany, NY 12208 Business entities awarded an identical or substantially similar procurement contract within the past five years: BPI Mechanical Service, Inc.