Portable AC Rental

This solicitation, numbered N4523A26Q0815, is a combined synopsis for a Total Small Business Set-Aside under FAR 19.5 targeting small businesses classified under NAICS code 532210, Consumer Electronics and Appliances Rental. The procurement is for the lease of one 5-ton and four 12-ton portable air conditioning units to be delivered and operational at the Puget Sound Naval Shipyard and Intermediate Maintenance Facility in Bremerton, Washington, with a performance period running from approximately June 15 through September 30, 2026. The contract is intended to be awarded as a Firm Fixed Price arrangement, and all offers must strictly conform to the technical requirements detailed in the Performance Work Statement and Quality Assurance Surveillance Plan, with non-compliance automatically disqualifying a bid regardless of price. The Government will evaluate proposals based on lowest price among those that fully meet technical specifications, with the total offer price calculated to include all options and basic requirements. Contractors must ensure their SAM registration is current and accurately reflects their small business status under this NAICS code, and must submit all responses exclusively via email to the designated point of contact. All units must be delivered within two business days of contract award, with replacement of any defective equipment also required within that same timeframe at no additional cost to the Government. The contracting office requires strict adherence to facility access and security protocols, including submission of individual badging requests through DISS for any access to controlled areas such as Nuclear Work Areas, and compliance with federal cybersecurity and supply chain restrictions, including prohibitions on Kaspersky, certain telecommunications equipment, and covered defense telecommunications products. Contractors must maintain a Quality Control Plan and accept ongoing surveillance by the Contracting Officer’s Representative, Justin Piatt, who serves as the only authorized point of contact for technical clarifications and performance monitoring. Invoicing must be submitted electronically via Wide Area Workflow, with cost vouchers for labor-hour items and invoices with receiving reports for fixed-price line items. No contract will be binding until signed by the Contracting Officer, and the contract explicitly prohibits any modifications to terms outside the formal procurement authority.