PQ List for Land Maintenance

The City of Pittsburgh Office of Management and Budget, on behalf of the Department of Finance, is soliciting proposals under solicitation number 2025-PQMA-303 to establish a Pre-Qualified List for Land Maintenance. This agreement seeks qualified lawn service businesses and community-based organizations to provide growing-season maintenance for approximately 3,100 City-owned properties across three taxing bodies. The contract period begins upon the first executed agreement and terminates on December 31, 2027, with a possible 90-day extension. Work is organized into geographic clusters, and the City utilizes a two-step award process: first, vendors are approved for the pre-qualified list based on their organization, capital, plant, ability, and experience, and subsequently, work is awarded to the lowest responsible bidder. Qualified vendors must provide all necessary labor, tools, and technology, including commercial mowers and brush cutters. Key deliverables include routine, requested, and emergency removal of debris and vegetation, with specific requirements to maintain properties within 500 feet of public schools, senior centers, churches, and bus stops. Emergency maintenance triggered by 311 calls requires field verification within two business days and completion within seven calendar days. Performance is monitored through periodic audits, and vendors must submit monthly parcel checklists and electronic invoices by the 15th of each month. Applicants must submit their complete application packets via email to [email hidden] by December 31, 2026, at 5:00 pm; submissions through the OpenGov portal are explicitly prohibited. Required documentation includes an IRS Form W-9, certificates of insurance meeting specific liability limits, MDE/WBE/Veteran-Owned commitment forms, and evidence of capability and experience. Successful contractors must comply with the City of Pittsburgh Service Worker Prevailing Wage Ordinance and the Pennsylvania Prevailing Wage Act, and they must ensure all municipal taxes are current to avoid delinquency-based disqualification or set-offs.