Pre-Advertisement Notice for On-Call Gate Operator

The City of Atlanta’s Department of Aviation is initiating a multi-step sealed bid process to procure an on-call services contract for the maintenance, repair, and parts supply of fences, security gates, gate operators, and associated control systems at Hartsfield-Jackson Atlanta International Airport. The contract will be administered on a time-and-materials basis, requiring vendors to demonstrate proven experience with airport security systems, 24/7 service availability, and the capability to deploy certified technicians with OSHA 10 certification and applicable state electrical or low-voltage licenses. All personnel must obtain SIDA badging prior to performing any work on airport property. The scope includes diagnostics, preventive maintenance, limited installation, and emergency repairs, with quarterly inspections and one comprehensive annual inspection to ensure compliance with 14 CFR Part 139, 49 CFR Part 1542, and TSA Security Directives. Emergency requests must be acknowledged within one hour and responded to on-site within two hours, while non-emergency requests must be addressed within twenty-four business hours. All work requires prior written authorization from DOA, though verbal approval may be granted in emergencies if documented within twenty-four hours. Vendors must submit detailed electronic service reports within forty-eight hours of completion, including work order references, diagnostic findings, labor hours, itemized parts used, recommendations, and photographs where applicable. Pricing must be submitted using one of two structures: a fixed percentage discount off MSRP or a fixed percentage markup over cost, with manufacturer invoices or price lists available upon request for verification. All parts require prior DOA approval before installation. The contractor is responsible for the proper removal and environmental disposal of replaced components and must coordinate all activities to minimize disruption to airport operations and secure area access. A one-year workmanship warranty applies to all labor performed, and performance will be evaluated based on adherence to emergency response times, quality of repairs, accuracy and timeliness of documentation, and the absence of repeat failures. The solicitation process begins with a prequalification phase, followed by an Invitation for Bid, with submissions due by June 18, 2026. A pre-solicitation conference will be held to clarify requirements. The NAICS code for this procurement is 561621, and all services must be performed at the Atlanta airport within Georgia.