Pre-Bid Meeting at McMaster & Associates, Inc, Madison, MS (October 2, 2025)

The contract pertains to a pre-bid conference scheduled for October 2, 2025, at 2:00 p.m., hosted by McMaster & Associates, Inc., located in Madison, Mississippi. This meeting is a crucial step for interested bidders to gather information and clarify details regarding the upcoming solicitation for water system improvements in the Town of Bentonia, Mississippi. The solicitation, identified by the number 3170033828, was posted on September 9, 2025, with a response deadline set for October 9, 2025. The project is expected to have a contract size ranging from $500,000 to $2,000,000, and it is managed by the Mississippi Procurement Technical Assistance Program under the Mississippi state agency. The project involves significant infrastructure upgrades funded through federal, state, and local sources, including ARPA and MCWI funds, and adheres to federal and state procurement regulations. Bidders are required to submit sealed bids by October 9, 2025, with a mandatory pre-bid meeting to ensure all participants understand the project scope and requirements. The contract will be awarded to the lowest qualified bidder, who must provide performance and payment bonds totaling 100% of the contract value. The project timeline is 120 days, with liquidated damages of $500 per day for delays, emphasizing the importance of timely completion. The procurement process encourages participation from minority and women-owned businesses, and the Town retains the right to reject any bids or waive informalities to ensure the best value and compliance with applicable regulations.