Pre Event Disaster Debris Removal Services

The City of Newnan, Georgia, is soliciting competitive sealed proposals for a pre-event, on-call annual contract to provide disaster debris removal, collection, and disposal services. This contract is intended to facilitate rapid mobilization and coordination following disaster events such as hurricanes, with no guaranteed minimum work volume or immediate cost incurred by the City. The scope includes clearing debris from public rights-of-way, managing various types of disaster-generated materials such as vegetative debris, construction and demolition waste, hazardous wastes including household hazardous materials and white goods, and operating a Temporary Debris Storage and Reduction Site (TDSRS). The Contractor must perform full mobilization and demobilization, comply with FEMA policies, and provide detailed documentation and reporting aligned with federal, state, and local guidelines. Services also encompass hazardous tree removal, freon recovery from white goods, fill dirt placement, and training for City staff. The contract term is initially one year with an option for renewal up to four additional years at the City’s discretion, structured to support disaster response readiness. The solicitation requires bidders to provide performance and payment bonds and maintain comprehensive insurance coverage, including general liability, automobile liability, and workers’ compensation, with the City named as an additional insured. Bidders must comply with employment authorization verification (E-Verify) in accordance with Georgia law and federal work authorization requirements, including submitting affidavits for subcontractors within specified timelines. While no formal clause structure or federal acquisition regulation clauses are incorporated, the contract mandates strict adherence to applicable regulatory standards and FEMA documentation protocols. The City retains sole responsibility for inspection and acceptance of services, with final approval contingent upon satisfactory completion and compliance. Pricing is to be proposed via unit rate schedules without guaranteed quantities, reflecting an indefinite-delivery character. Submission requirements include company information, safety and quality program descriptions, and prior project histories, with proposals due by mid-April 2026.