Pre-Packaged Meals for Interim Housing Sites

The San Bernardino County Office of Homeless Services is soliciting bids under solicitation number EDA127-OHS02-6502 for a qualified vendor to furnish and deliver pre-packaged, nutritionally balanced, ready-to-eat and ready-to-heat meals and snacks. These provisions are intended for participants at County-funded Interim Housing Sites throughout San Bernardino County. The successful contractor must provide three individually packaged meals and two snacks per participant daily, seven days a week, ensuring all food meets current USDA Dietary Guidelines. Deliveries must be made FOB to the County's designated locations within 24 hours of receiving a purchase order. To maintain food safety and freshness, the vendor must follow a HACCP plan with delivery intervals not exceeding three days for refrigerated items, seven days for frozen items, and 7 to 14 days for shelf-stable products. All meals must be clearly labeled with storage conditions, allergen information, heating instructions, expiration dates, and nutrition facts, conforming to the Fair Packaging and Labeling Act and California Business and Professions Code Section 12604. Bidders must submit a single all-inclusive per-participant, per-day cost via the ePro portal by October 15, 2026. Award decisions will be based on best value, with the County considering discounts of 30 days or greater and potentially conducting pre-award surveys of facilities and past performance. The contract requires compliance with various federal and state regulations, including SAM registration, the California Occupational Safety and Health Act of 1973, and several non-discrimination executive orders. Payment terms are Net 60 Days following the approval of monthly or phase-completion invoices.