Presolicitation Notice - Decontamination, Pre/Post-cleaning and Cagewash Tanks installation

The Defense Health Agency Contracting Activity (DHACA) in Fort Detrick, MD intends to negotiate on a sole source basis (IAW RFO 12.102(a)) with Quip Laboratories, Inc 1500 Eastlawn Ave, Wilmington, Delaware 19802-2403, as the only responsible source that can provide cleaning and decontamination services, including clean up of any residues post decontamination. Quip will also install a cagewash chemical dispensing station. This is a Presolicitation notice in accordance with RFO 5.101.

The Defense Centers for Public Health – Aberdeen has a need for comprehensive cleaning and decontamination of the entire vivarium and equipment as applicable to ensure elimination of organic and inorganic debris and both pathogenic and non-pathogenic microorganisms prior to occupancy in compliance with biosafety and animal welfare standards. Additionally, they require installation and certification of a cagewash chemical dispensing station to ensure correct titers into the cagewash system, neutralization prior to entering discharge system and protecting personnel from various hazardous chemicals involved in the wash process.

The vivarium must undergo comprehensive cleaning and sanitization process before any studies commence. The vendor will assess baseline contamination using press plates and ATP testing prior to cleaning and decontamination procedures. They will then clean by applying non-caustic quaternary disinfectant (300-400ppm) to all surfaces, including walls, ceilings, floors, hoods, and drawers. Cleaning must be verified by ATP testing and will be repeated as necessary until ATP testing verifies soil removal. The contractor will then apply Halomist (hydrogen peroxide solution) via the HaloFogger to deliver vaporized hydrogen peroxide (5%) as a dry mist to sanitize surfaces without damaging sensitive electronic equipment. The fogging method of decontamination reaches areas sprays and wipes miss and is the required method for this requirement. The contractor will ensure successful decontamination by chemical indicator, ATP and microbial plate testing in designated areas.

The vendor will also provide and install the following for cagewash chemical dispensing: two double-walled 120-gallon bulk tanks with secondary containment and a level monitoring system within the designated storage space, two Total Eclipse pump stands with Nova controllers to feed chemical directly to two Gettinge 9100 Series washers, one 5-gallon Quiptrol Overpack Assembly with Kynar tee to feed both washers, setup and install Quiptrol cold wash injection system, and finally all associated signal wiring and tubing as needed to connect, test and commission the dispensing system. After installation, they will link the new system to the existing washer and ensure proper dosing of chemicals into the cagewash and ensure waste-water is neutralized prior to discharge. They will perform pre-wash, wash, and rinse water conductivity and pH tests for the system installed and will provide a completed laboratory analytical service report.

This acquisition is being conducted under simplified acquisition procedures. There are no set-aside restrictions for this requirement. The intended procurement will be classified under North American Industry Classification System (NAICS) 325611 with a Small Business Size Standard of 1,100 employees. This presolicitation notice is not a request for competitive proposals and no solicitation document exists for this requirement. However, any parties interested in responding to this notice shall submit technical data, including cost, sufficient to determine capability in providing the same service. All capability statements received by closing of this notification of this synopsis will be considered by the Government. A determination by the Government not to compete based on responses to this notice is solely within the discretion of the Government. Information received will normally be considered solely for the purpose of determining whether to conduct a competitive procurement.  

Based on the above information, the only responsible source that can provide the required cleaning and decontamination services, including clean up of any residues post decontamination, and installation of a cagewash chemical dispensing station is Quip Laboratories, Inc.

Submit email capability statements (using PDF, MS Word, Excel attachments) to Jeffrey Sprecher at jeffrey.b.sprecher.civ@health.mil. Statements are due no later than 12:00 P.M. EST on 25 June 2026. No phone calls will be accepted.