Preventative & Remedial Maintenance of Auotomated Storage and Retrieval Equipment at DLA Distribution, Albany, GA

This is a combined synopsis/solicitation for a commercial item prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6 Streamlined Procedures for Evaluation and Solicitation for Commercial Items, in conjunction with FAR parts 13.5 Simplified Acquisition Procedures (Test Program for Certain Commercial Items), as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The solicitation number is SP3300-13-Q-0140 and is being issued as a Request for Quote (RFQ). This notice incorporates provisions and clauses in effect through Federal Acquisition Circular (FAC) 2005-69 effective 1 August 2013 and Defense Federal Acquisition Regulation Supplement (DFARS) DPN 20130808 effective 8 August 2013, and Defense Logistics Acquisition Directive (DLAD) Current to Revision 5, PROCLTR 2013-62. The complete text of any of the clauses and provisions may be accessed in full text at http://farsite.hill.af.mil. DLA Distribution Albany, GA is in possession of industrial material management storage and retrieval equipment for which maintenance services are required to ensure operational availability. The maintenance services shall include two types of service: Preventive Maintenance (PM) scheduled and on call Remedial Maintenance (RM) unscheduled. The DLA Distribution Albany, GA Equipment Inventory List is provided to identify each piece of equipment that requires maintenance services (Attachment 2). The DLA Distribution Albany, GA Equipment Inventory List is subject to change by the Government when equipment addition(s) and/or deletion(s) are required due to equipment disposal or replacement. This acquisition is 100% set-aside for small business concerns, the NAICS code applicable to this acquisition is 811310, and the small business size standard is $7,000,000.00. Any award resulting from this solicitation will be issued on a Standard Form (SF) 1449. The Government seeks to award a hybrid firm-fixed price/time & material, option contract, resulting from this solicitation, with a base year, and two (2) option years, for the following list of CLINs: Firm-Fixed-Price 0001 Semi-Annual Preventive Maintenance (PM) Services in accordance with paragraph 1.0 in the Statement of Work 0001AA Vertical Carousels 48 EA (Quantity 24 each @ 2 inspections each- per Year) Cost Reimbursement 0002 Hourly labor rate to perform equipment repairs in conjunction with Remedial Maintenance in accordance with paragraph 2.0 in the Statement of Work. The number of hours shown are estimates only. Contractor will be paid for the actual number of hours worked. 200 HRS Cost Reimbursement 0003 Replacement Parts associated with the performance of Remedial Maintenance. This is an estimated amount for replacement parts required for Remedial Maintenance of the Vertical Carousels. Contractor will be reimbursed for the actual cost of replacement parts only with no additional handling charges - reference paragraph 4.0 in the Statement of Work. Periods of Performance: Base Period - 9/30/13* through 9/29/14. Option 1 Period - 9/30/14 through 9/29/15. Option 2 Period - 9/30/15 through 9/29/16. * (Actual start date dependent on time needed to make award) Quote information is sought and should be forwarded from interested offerors per instructions listed below in FAR 52.212-1 Instructions to Offerors. NOTE: To receive an award resulting from this solicitation, offerors MUST be registered in the System for Award Management (SAM) database IAW FAR 52.212-1(k) and DFARS 204.1103. Registration may be done online at: www.sam.gov. Wide Area Work Flow: As of October 15, 2012, DLA Distribution Acquisition Operations began using the Department of Defense Wide Area WorkFlow (WAWF) Receipt and Acceptance system to process invoice and acceptance documents. WAWF is a free, paperless application, which eliminates time and expenses of mail processing. It is also a secure method of invoicing. With on-line validation, contractors can monitor acceptance and payment documents for accuracy, which means fewer rejected invoices and fewer delayed payments. The WAWF website is at https://wawf.eb.mil/. The web site contains instructions for registration and use, including how contractors submit invoices via WAWF. NOTE: Delivery orders resulting from this contract will NOT contain the option to pay invoices via the Government Purchase Card. The Contractor is expected to establish a Wide Area Work Flow (WAWF) account for vendor invoicing of all supplies ordered. (See DFARS Clauses in Attachment #3, [252.232-7003 & 252.232-7006] for information.) The following FAR provisions apply to this acquisition: FAR 52.212-1 Instructions to Offerors-Commercial Items Addenda to 52.212-1; the following paragraphs are hereby deleted from this provision: (e) multiple quotes, (h) multiple awards, and (i) availability of requirements documents cited in the solicitation. List of Attachments to this Solicitation: Attachment #1 - Statement of Work (SOW) Attachment #2 - Inventory List Attachment #3 - Price Quote Sheet Attachment #4 - Additional Provisions and Clauses Attachment #5 - Wage Determination No. 2005-2131, Revision No. 14, 6/19/2013 QUOTE SUBMISSION INSTRUCTIONS-Quotes must include the following items. Submission of a quote that does not contain all items requested below may result in elimination from consideration for award. 1. Offerors Written Response- In answering questions 1 through 5 below, the Offeror will describe their background, knowledge and experience related to the performance of Automated Storage and Retrieval System (ASRS) preventive and remedial maintenance support services, emphasizing performance that was executed in accordance with the same or similar scope and magnitude that is described in the SOW. Past performance information is used in determining the level of confidence the Government has for successful performance based upon the Offeror's actions under previously awarded, relevant contracts. The Offeror must demonstrate through past performance an ability to perform the work described in the solicitation. The Government shall only consider relevant past performance data. To be considered relevant, the Offeror must demonstrate successful execution of similar contracts in terms of scope, complexity, technology, magnitude of effort, and schedule, within the past five years. The Government recommends submission of at least two contracts, but will evaluate any and all submitted. Offerors shall provide an explanation of the relevance of the contracts or efforts to the requirements as defined in the SOW. If subcontractor experience is provided as part of the most relevant contracts, it will be given weight relative to the percentage of effort being provided by that particular subcontractor in the offer submitted. The references will be evaluated in the aggregate in order to allow Offerors who may not have the entire scope, magnitude, and complexity of the requirement under one individual contract to still be considered relevant if experience with the full scope, magnitude, and complexity of the requirement can be demonstrated within the allotted number of references as described above. If an Offeror or its subcontractor determines they have no past performance data, they shall provide the following statement in lieu of the information requested below: "(Insert Offeror or subcontractor's name) has determined that they possess no past performance information in accordance with the RFP." To be compliant with this factor, offerors shall provide the following information for both the Offeror and any proposed subcontractors: (1) An index of previous contract data for the Offeror. The index shall contain at least 2, or more, PRIME contracts and/or SUBCONTRACTS that the Offeror is currently performing and/or has completed during the last five years. The index shall include: - Contractor Name - Name of the customer/agency - Contract/Purchase Order Number - Customer points of contact (Minimum of two- provide name, telephone number and e-mail addresses) - Length of contract (Period of performance dates) - Initial Contract Price - Final Contract Price or price as of the last modification - Facilities in which the product/service was performed - Description of product/service provided (Include sufficient detail to demonstrate the scope and complexity of the product/service provided and to demonstrate similarities/ (2) An index of Previous Contract Data for all proposed subcontractors, containing the information listed in number 1 above as it relates to any PRIME and/or SUBCONTRACTS that the subcontractor has, or is currently performing, in the last five years. The Government may contact the named individuals on each contract listed, to clarify, obtain additional information, or conduct a telephone survey of past performance. (3) Offerors and their subcontractors may describe any quality awards or certifications that indicate technical excellence in the service requested. Examples of such awards or certifications include, the Malcolm Aldridge Quality Award, other Government quality awards, and private sector awards or certifications (e.g., the automobile industries QS 9000, Semitic's SSQA, or ANS/EIA-599). Indicate what segment of the company (division or entire company) received the award or certification and the date. If the award or certification is over three years old, present evidence the qualifications still apply. The Government may utilize the Federal Past Performance Information Retrieval System (PPIRS), the Contractor Performance Assessment Reporting System (CPARS), responses received from the Past Performance Questionnaire, data submitted by the Offeror, and any other information available to determine the quality and relevance of the Offeror's past performance. 2. Offeror Pricing Information Entered on Solicitation Attachment #3 "Price Quote Sheet". Attachment #3 titled "Price Quote Sheet" contains contract line item numbers (CLINs) for a base year, and two (2) option years for Offerors to enter their pricing for Preventative Maintenance Jobs as described in the SOW, as well as an hourly rate for the execution of Remedial Maintenance (RM), as described in the SOW. Also see DLAD Provision below for reference to the Reverse Auction process that will take place prior to contract award. See DLAD 52.215-9023. After initial receipt of price quotes, offerors who receive an acceptable past performance factor rating will be invited to participate in the reverse auction process, to determine the final lowest priced quote. 3. Offerors Representations and Certifications. Contractors are required to include a copy of the FAR provision 52.212-3-Offeror Representations and Certifications-Commercial Items and DFAR 252.212-7000-Offeror Representation and Certification-Commercial Items with its quote (see Attachment #4) or may indicate completion of the representations and certifications on the internet at https://www.sam.gov. Failure to include the certifications along with the Offerors response the solicitation or to complete the certifications on the internet may result in elimination from consideration for award. Contractors are advised that any and all questions concerning this solicitation must be sent in writing to the Contracting Office at DLA Distribution, New Cumberland, PA, via email to contact@example.gov, Attn: Michael R. Smith. Contractors are advised that completed quote submissions must also be sent in writing to the Contracting Office at DLA Distribution, New Cumberland, PA, via email to contact@example.gov, Attn: Michael R. Smith. ALL QUOTES MUST BE RECEIVED BY: TUESDAY, SEPTEMBER 17, 2013 AT 3:00 PM EDT, TO BE CONSIDERED FOR AWARD. If contractor/subcontractor/customers with to mail any documentation: ADDRESS: DLA DISTRIBUTION CONTRACTING, J7-AB, ATTENTION MICHAEL R. SMITH, 5404 J AVENUE, NEW CUMBERLAND PA 17070-5059. (End of Provision) FAR 52.212-2 -- Evaluation -- Commercial Items. The Government intends to award one Firm Fixed Price/Time & Materials (hybrid) option contract resulting from this solicitation. Award will be based on the lowest evaluated price, inclusive of options, after the potential reverse auction process, of the offeror meeting the acceptability standard for the non-price factor, Past Performance Record. Offerors must be determined to be responsible according to the standards of FAR Subpart 9 to be eligible for award. Past Performance Record: The Government will evaluate the Offeror's Past Performance Record to determine acceptability of a quote as follows: Past Performance shall be evaluated on an Acceptable/Unacceptable basis. In the case of an Offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the Offeror may not be evaluated favorably or unfavorably on past performance. Therefore, the Offeror shall be determined to have unknown past performance. In the context of acceptability/unacceptability, "unknown" shall be considered "acceptable." To be considered acceptable and eligible for award, an Offeror must address separately all the factors set forth in accordance with the instructions of this solicitation in 52.212-1 above. Any omission which precludes meeting solicitation objectives, and which cannot be rectified during a clarification with the offeror, will cause a quote to be found technically unacceptable. The determination of the competitive range will include all quotes which are considered to have a reasonable chance of being selected for award. A quote is considered acceptable if it (i) addresses itself to all the essential requirements of the RFQ, (ii) shows the offeror understands all essential requirements of the RFQ, has the full capability to perform the prospective requirements, (iii) has demonstrated an acceptable past performance record, and (iv) although some clarifications of the quote may be desirable, the quote is complete to the extent that an award could be made on its present terms. A quote will be considered unacceptable if award cannot be made on the present terms of the quote, and corrective action would require essentially rewriting the quote. Any quote which is determined to be unacceptable will not be considered in the competitive range and eliminated from further consideration. An initial quote evaluation of "Unacceptable" in the Past Performance Factor will not automatically eliminate an Offeror from the competitive range, but may be considered in making the competitive range determination if communications have been conducted. Communications shall be held with Offerors whose past performance information is the determining factor keeping them from being placed within the competitive range if the communications are necessary to allow them to address adverse past performance information to which the Offeror(s) had not had a prior opportunity to respond. It is the intention of the Government to award without discussions. The Government will only consider relevant past performance data of the Offeror and its major subcontractors. A major subcontractor is defined as those providing twenty percent (20%) of total dollar threshold and/or twenty-five percent (25%) of total man-hour effort. Subcontractors not meeting the definition of a "major subcontractor" will not be evaluated. To be considered relevant, the Offeror must demonstrate past execution of similar contracts in terms of complexity, technology, magnitude of effort, schedule, and scope. Additionally, the performance must have occurred during the last five (5) years. Offerors shall be evaluated on an Acceptable/Unacceptable basis. In the case of an Offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the Offeror may not be evaluated favorably or unfavorably on past performance. Therefore, the Offeror shall be determined to have unknown past performance. In the context of acceptability/unacceptability, "unknown" shall be considered "acceptable". Should the Government discover adverse past performance information to which the Offeror(s) had not had a prior opportunity to respond, the KO will conduct communications if deemed appropriate. (a) Among the offerors who have met the acceptance standard for the non-price factors; technical acceptance and delivery schedule, one award will then be based on the total overall lowest price for the base and four (4) option years. Offerors must be determined to be responsible according to the standards of FAR Part 9 to be eligible for award. (b) Options. The Government will evaluate quotes for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that a quote is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). (c) A written notice of award or acceptance of a quote mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the quote, shall result in a binding contract without further action by either party. Before the quote's specified expiration time, the Government may accept a quote (or part of a quote), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. (End of Provision) OFFERORS, REFERENCE ATTACHMENT #4 - COMBINED SYNOPSIS/SOLICITATION - ADDITIONAL APPLICABLE PROVISIONS AND CLAUSES.