Preventative Maintenance For Department Of Environmental Services' Surveillance And Security System

The City of San José is soliciting bids for preventative maintenance services for its Department of Environmental Services’ surveillance and security system under solicitation number 20260724038, with a response deadline of August 19, 2026. The contract will begin with a one-year base period and includes the option for up to six additional one-year extensions, allowing for a potential total duration of seven years. Services are focused on ensuring the continued operational integrity of the city’s security and surveillance infrastructure, with performance taking place at various locations within San Jose, California, specifically at the 95113 zip code. Bidders must submit their proposals electronically through the Biddingo portal and include mandatory forms such as the Response Certification Form, Cost Proposal Form, Request for Local and Small Business Enterprise Preference, and Request for Approved Equals. The solicitation allows for product substitutions under the “or equal” provision, provided supporting manufacturer documentation is submitted to demonstrate equivalency in operational, design, performance, maintenance, quality, and reliability standards. The award basis will be determined either as Lowest Price Technically Acceptable or through trade-off evaluation, depending on the City’s determination at time of award, with price preferences of up to 5% for Local Business Enterprise and 5% for Small Business Enterprise, or a 2.5% cost adjustment for LPTA awards. Vendors must be registered with the California Secretary of State, comply with prevailing wage requirements under DIR PWC, and adhere to the City’s environmentally preferable procurement policies. Security compliance is governed by Attachment D, which outlines IT and information security requirements, and vendors are subject to strict organizational conflict of interest rules under City Resolution 77135, including prohibitions on unauthorized contact with City personnel and submission of false information. Insurance obligations are detailed in Attachment C, while the full scope of services, including technical specifications and deliverables, is outlined in Attachment A. The City reserves the right to conduct inspections and testing at destination, with acceptance contingent on compliance with all requirements. All contracts are subject to labor compliance addendums and the use of next-generation equivalents under established options. No federal acquisition regulation clauses apply, as this is a municipal procurement, and no specific contract value is available since pricing must be provided by offerors using Form 3.