This Sources Sought opportunity from Department Of Agriculture was posted on May 8, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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Preventative Maintenance - Leica Instruments

Closed

FSIS_1169766Federal

Submission Closed05/15/2026, 04:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 334516

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AI Contract Overview

The USDA Food Safety and Inspection Service (FSIS) Eastern Lab is seeking qualified vendors to provide a full-service maintenance agreement for four Leica instruments used daily by its Pathology Branch for diagnostic histopathology. The contract includes preventative maintenance and corrective repairs for two Leica RM2235 Manual Microtomes, one Leica HistoCore Biocut Manual Microtome, and one Leica IP Slide Printer. The vendor must supply all labor, tools, and parts required for maintenance, with an understanding that some instruments, particularly the RM2235 models, may be at the end of their lifecycle. Respondents are required to confirm the availability of OEM parts or provide alternative sources for certified parts. The scope of work includes at least one annual preventative maintenance visit per instrument, unlimited corrective repairs with a 48-hour on-site response time, and compliance with Section 508 standards for electronic reporting unless waived. The government plans to award a firm fixed price purchase order with a base year plus four option years, contingent on parts availability. OEM respondents must clarify if any third-party providers are authorized for factory-level service, while non-OEM vendors must submit a Letter of Authorization from Leica Biosystems. Interested parties should submit a capability statement detailing company information, technical capability, lifecycle parts assessment, and past performance by the specified deadline.

General Info

Maintenance agreement for four Leica instruments, including repairs, annual service, and OEM parts verification.

Agency

Department Of Agriculture → Usda, Fsis, Oas Pcmb

NAICS

334516 - Analytical Laboratory Instrument Manufacturing View NAICS

Place of Performance

MD, USA

Set-Aside

NONE

Documents

(0)

No documents available

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Timeline

PhaseClosed

PostedMay 8

Sources Sought

Response DeadlineMay 15

Deadline has passed

Submission Closed

05/15/2026, 04:00:00 PM UTC

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Organization & Contact Information

AgencyDepartment Of Agriculture → Usda, Fsis, Oas Pcmb

Contacts1 person available

OfficeBELTSVILLE, MD, 20705, USA

Organization / Agency

Department Of Agriculture → Usda, Fsis, Oas Pcmb

Office AddressBELTSVILLE, MD, 20705, USA

Contacts

Angela Carey

contact@example.gov

+1 (555) 000-0000

Full Description

Agency: USDA Food Safety and Inspection Service Eastern Lab

Location of Performance: 950 College Station Road, Athens, GA 30605

1. INTRODUCTION

The Food Safety and Inspection Service (FSIS) Eastern Lab is conducting market research to identify qualified vendors capable of providing a full-service maintenance agreement for four (4) Leica instruments used daily by the Pathology Branch for diagnostic histopathology methods.

2. DESCRIPTION OF EQUIPMENT

The contractor shall provide all labor, tools, and parts (subject to availability) for preventative maintenance (PM) and corrective repairs on the following:

Leica HistoCore Biocut Manual Microtome | SN: 1425
Leica IP Slide Printer | SN: 71161
Leica RM2235 Manual Microtome | SN: 12199
Leica RM2235 Manual Microtome | SN: 12221

3. LIFECYCLE & PARTS AVAILABILITY NOTICE

The Government acknowledges that certain instruments (specifically the RM2235) may have reached their full lifecycle. Respondents must explicitly state if Original Equipment Manufacturer (OEM) parts are no longer available for these models or if they have alternative sources for certified parts.

4. SCOPE OF WORK

Annual Preventative Maintenance: At least one (1) scheduled PM visit per year per instrument.
Corrective Repairs: Unlimited on-site repairs, including travel, labor, and parts.
Compliance: Services must be Section 508 compliant regarding electronic reporting or interfaces unless a waiver is requested.
Response Time: 48-hour on-site response

5. INTENT TO AWARD

The Government intends to award a Firm Fixed Price (FFP) purchase order, consisting of a base year plus four (4) option years, provided that parts remain readily available for the duration of the contract.

6. OEM AUTHORIZATION & THIRD-PARTY VERIFICATION

OEM Requirement: If the respondent is the Original Equipment Manufacturer (Leica), please provide a formal statement confirming if there are any 3rd party authorized dealers, service providers, or resellers currently certified to perform factory-level maintenance and repairs on these specific models in the United States.

Non-OEM Requirement: If the respondent is a third-party vendor, they must provide a Letter of Authorization (LOA) or similar documentation from Leica Biosystems/Microsystems certifying them as an authorized service provider.

7. RESPONSE INSTRUCTIONS

Interested parties should submit a capability statement (not to exceed 5 pages) to [Insert Contact Email] by [Insert Date] including:

Company Information: Name, UEI, SAM registration status, and Socioeconomic status (e.g., Small Business, SDVOSB).
Technical Capability: Confirmation of ability to service the specific models and serial numbers listed.
Lifecycle Statement: A clear assessment of parts availability for the legacy RM2235 models.
Past Performance: Briefly describe similar maintenance contracts with federal or commercial labs.