Preventive Maintenance and Repair Service Agreement for Automatic Watering Systems

This contract solicits a Firm Fixed Price agreement for Preventive Maintenance and Repair Service for Automatic Watering Systems serving animal housing facilities at multiple buildings in Jefferson, Arkansas, with performance centered in the clean side of the cagewash area and specific animal rooms across Buildings 53, 62, and 62A-177. The service requires quarterly on-site maintenance and repair activities, including all labor, travel, parts, software and firmware updates, and detailed service documentation for each visit, ensuring clean drinking water for animals in individually ventilated cages. The contract is set aside exclusively for small businesses under NAICS Code 811210 and includes a five-year total duration structured as a one-year base period followed by four one-year options, with the total contract term capped at five years regardless of option exercises. Pricing must be fully detailed and include all shipping and handling, with no advance payments allowed and payment rendered net 30 days after government acceptance, submitted exclusively via the Treasury’s IPP system with mandatory invoice logs tracking all payments and outstanding balances. The contract imposes strict compliance obligations including adherence to the Buy American Act, accessibility standards under Section 508 requiring either a conformance checklist or an Accessibility Conformance Report based on VPAT Version 2.0, and mandatory certification of small business status and exemption from the Service Contract Act if applicable under FAR 52.222-48. If exemption is not certified, the contractor must comply with Wage Determination WD 2015-5121 (Rev. 29), effective May 13, 2026. Key contractual clauses include whistleblower protections, prohibitions on internal confidentiality agreements, electronic funds transfer requirements, accelerated payments to small business subcontractors, and enhanced protections against contracting with debarred or suspended entities, all incorporating recent deviations effective through late 2025. Offerors must submit proposals via email to the Contracting Officer by the extended deadline of June 15, 2026, without executable files or macros, and may inspect the site at their own expense. Evaluation prioritizes technical capability and past performance over price, with award going to the lowest-priced technically acceptable offeror whose proposal is most advantageous to the government, and the government reserves the right to conduct discussions and negotiate with the apparent best offeror prior to final award.