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Preventive Maintenance of Building Management System (BMS) & Ancillary Equipment

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2139776State & Local

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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The New York State Office of Mental Health is soliciting bids for an Invitation for Bid (IFB 26-085) to procure preventive maintenance services for the Building Management System (BMS) and ancillary equipment at the Rockland Psychiatric Center's Hudson River Clinic in Poughkeepsie, New York. The selected contractor will be responsible for performing routine maintenance tasks, providing detailed checklists of digital readings and gauges, and maintaining a record of all replaced parts. All materials used must be new and of the same brand or a pre-approved equivalent, with warranties required for the term of the agreement. A critical performance requirement includes the ability for a service technician to arrive on-site within two hours of a facility request. The contract will be awarded based on a lowest-price-technically-acceptable approach, with a tie-breaking rule favoring the bidder with the longest years in business. Bidders must provide proof of at least three years of experience in the required service and must not have had a New York State contract terminated for cause within the last three years. While no MWBE or SDVOB goals are assigned, New York State Department of Labor Prevailing Wage Rates apply to the contract, except for technicians performing only front-end diagnostic and programmatic services. Bids are due by 3:00 PM ET on November 19, 2026, and must be submitted electronically via email. A mandatory site visit was scheduled for October 21, 2026, and all submissions must include a completed Bid Submission Checklist, a non-collusive bidding certificate, and an EEO staffing plan.

General Info

Bids for preventive maintenance services for Rockland Psychiatric Center's Building Management System.

Agency

New York → NYS Office of Mental Health

NAICS

811210 - Electronic and Precision Equipment Repair and Maintenance

Place of Performance

10 Ross Circle, Poughkeepsie, NY 12601, NY, USA

Set-Aside

NONE

Documents

4

IFB 26-085 - Bid Quote Sheet: Rockland Psychiatric Center

XLSX, High priority: read this first3 pages · ifb
High

OMH0126 085 - Preventive Maintenance of Building Management System (BMS)

PDF, High priority: read this first40 pages · ifb
High

Preventive Maintenance of Building Management System (BMS) & Ancillary Equipment - CR# 2139776

PDF, High priority: read this first8 pages · ifb
High

NYS OMH Contract C203211 - BMS Preventive Maintenance

PDF, Low priority61 pages · contract-document
Low

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Timeline

PhaseSolicitation
Posted

Solicitation

Response Deadline

Submission deadline

Response Deadline

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Organization & Contact Information

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AgencyNew York → NYS Office of Mental Health
Contacts3 people available
OfficeN/A
Organization / AgencyNew York → NYS Office of Mental Health
Office AddressN/A
Contacts
Erin SellnowContract Management Specialist I
contact@example.gov
+1 (555) 000-0000
Andrew AlligerContract Management Specialist II
contact@example.gov
+1 (555) 000-0000
Erin SellnowContract Management Specialist I
contact@example.gov
+1 (555) 000-0000

Full Description

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10.12.26 - OMH posts IFB 26-085 for upcoming Rockland PC Hudson River contract C203211 The NYS Office of Mental Health (OMH) and Rockland Psychiatric Center's Hudson River Clinic are seeking to procure, through this Invitation for Bid (IFB), a Contractor to provide Preventive Maintenance of Building Management System (BMS) & Ancillary Equipment for Rockland's Hudson River site, located at: 10 Ross Circle, Poughkeepsie, NY 12601. The Scope of Work with preventative maintenance tasks, equipment list, schedule matrix, etc. is detailed in Appendix D of the attached draft contract boilerplate. Interested vendors should review the contract boilerplate and IFB document for further information. Included with these documents is a separate Bid Quote Sheet in Excel format that should be used to submit your bid. A mandatory site visit will be held at Rockland PC's Hudson River Clinic on Tuesday, October 21, 2026, at 10a ET. Interested bidders should refer to the IFB doc for directions. Site visit registration can be accomplished by completing and sending the Site Visit Registration Form (Attachment B of the IFB) no later than Tuesday, October 20, 2026 by 3p ET. Questions from bidders attending the site visit are to be submitted by Thursday, October 29, 2026 by 3p ET per the instructions in the IFB. Questions and answers will then be sent to all bidders attending the site visit, as well as posted to this ad, by Thursday, November 5, 2026. Bids are due no later than 3p ET on Thursday, November 19, 2026. Please check this Contract Reporter ad frequently for updates. Any documentation or revisions regarding this procurement will be posted. No MWBE or SDVOB goals are assigned to this procurement. New York State Department of Labor Prevailing Wage Rates apply to this contract. “Pursuant to the New York State Finance Law Sections 139-j and 139-k, the Procurement Lobbying Act applies to this solicitation. Only the designated, sole point of contact listed below should be contacted during the restricted period of communication. The restricted period began with the publication of this ad and will end with the formal approval by OSC of the contractual agreement” Business enterprises awarded an identical or substantially similar procurement contract within the past five years: EMCOR Services New York/New Jersey Trane US, Inc. Service-Disabled Veteran-Owned Business (SDVOB) SDVOB Goal: 0.00% Minority / Women Business Enterprise contracting goals (MWBE) MBE Goal: 0.00% WBE Goal: 0.00%

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