Printer Maintenance

** MODIFICATION #1** BID SUBMISSION DEADLINE HAS BEEN EXTENDED UNTIL THURSDAY, 19 September 2013 10:00 A.M. Central Standard Time. Quotes received after 10:00 A.M. CST will be late and will not be considered for award. REQUEST FOR QUOTE Maintenance for Printers, Fax Machines, Copiers and Scanners SOLICITATION NUMBER F2MTLE3218A001 This is a solicitation for commercial items prepared in accordance with the format in FAR Subpart 13.5 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This solicitation is issued as a Request for Quotation (RFQ). This combined synopsis/solicitation incorporates provisions and clauses are those in effect through Federal Acquisition Circular 2005-69 and DFARS change notice 20130808. Submission of written quotes must be in accordance with FAR 52.212-1, Instructions to Offerors, Commercial Items. Verbal offers will not be accepted. The government intends to award a purchase order without discussions with respective vendors/quoters. The government however, reserves the right to conduct discussions if deemed in its best interest. This procurement is being issued as 100 percent Small business set aside. The North American Industry Classification System (NAICS) Code is 811212 and the size standard is $25.5M. 1. Submission of Quotes Due Date: The solicitation closes on Friday, 13 September 2013 10:00 A.M. Central Standard Time (CST) Submitted quotes must be effective for 90 days after submission. Offers may be faxed to 210-671-1433, Attention: CPT Trevor Chambers, or quotes may be emailed to Trevor Chambers, trevor.chambers@us.af.mil. (Email is preferred). Quotes must be received no later than on Friday, 13 September 2013 10:00 A.M. Central Standard Time. Quotes received after 10:00 A.M. CST will be late and will not be considered for award. 2. Company Info: Please provide the following information (if applicable): Legal Business/Company Name (as it is indicated in SAM): DUNS # Cage Code Number: POC: Tel: E-Mail Address: Federal Tax ID#: ________________________ 3. Description of Goods/Services: Maintenance for Printers, Fax Machines, Copiers and Scanners 4. Please complete the unit price/extended amount/total cost and terms below: ITEM DESCRIPTION Quantity Unit Unit Price Extended Amount 0001 Maintenance for assigned printers, fax machines, scanners and copier machines POP 1OCT13-30SEP14 12 MO $______ $_______ 1001 Maintenance for assigned printers, fax machines, scanners and copier machines POP 1OCT14-30SEP15 12 MO $______ $_______ 2001 Maintenance for assigned printers fax machines, scanners and copier machines POP 1OCT15-30SEP16 12 MO $______ $_______ 3001 Maintenance for assigned printers, fax machines, scanners and copier machines POP 1OCT16-30SEP17 12 MO $______ $_______ TOTAL $_______ $_______ Deliver/Ship To: JBSA Lackland, TX FOB: (Government prefers Destination) Payment Terms: Delivery Date:_____________________ 5. Mandatory Registrations: To be eligible to receive an award resulting from this RFQ, the apparent successful quoter must be registered the System for Award Management (SAM) and registrations must be current. If your Reps & Certs are not current go to https://www.sam.gov/ , no exceptions. Offerors shall electronically complete FAR 52.212-3 Offeror https://www.sam.gov/ Representations and Certifications Commercial Items at website. The following clauses and provisions are applicable to this solicitation. FAR 52.212-4, Contract Terms and Conditions-Commercial Items, Addendum: Paragraph (c) of this clause is tailored as follows: Changes in the terms and conditions of this contract may be made only by written agreement of the parties with the exception of administrative changes, such as changes in the paying office, appropriations data, etc., which may be changed unilaterally by the Government; FAR 52.204-7, Central Contractor Registration; FAR 52.204-13, Central Contractor Registration Maintenance; FAR 52.211-17, Delivery of excess quantities; FAR 52.222-41, Service Contract Act of 1965; FAR 52.222-42, Statement of Equivalent rates for Federal Hires FAR 52.219-6, Notice of Total Small Business Set-Aside; FAR 52.219-28, Post-Award Small Business Program Re-representation; FAR 52.222-19, Child Labor; FAR 52.222-21, Prohibition of Segregated Facilities; FAR 52.223-18, Contractor Policy to Ban Text Mess while Driving; FAR 52.225-1, Buy American Act-Supplies; FAR 52.232-33, Payment by electronic Funds Transfer-Central Contractor Registration; FAR 52.233-3, Protest After Award; FAR 52.246-17, Warranty of Supplies of a Noncomplex Nature; FAR 52.246-20, Warranty of Services of a Noncomplex Nature; FAR 52.247-34, F.O.B. Destination; DFARS 252.204-7003, Control of Government Personnel Work Product; DFARS 252.204-7004 Alt A, Central Contractor Registration (52.204-7) Alternate A; DFARS 252.232-7003, Electronic Submission Requests; AFFARS 5352.201-9101, Ombudsman. Clauses incorporated by full text: FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items (Deviation); FAR 52.252-1, Solicitation Provisions Incorporated by Reference; FAR 52.252-2, Clauses Incorporated by Reference; FAR 52.252-5, Authorized Deviations in Provisions; FAR 52.252-6, Authorized Deviations in Clauses; DFARS 252.212-7001, Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisitions of Commercial Items (Deviation) DFARS 252.232-7006, Wide Area Workflow Payment Instructions; Lackland 0007, Addendum to 52.212-4; Lackland 0009, Cell Phone; Lackland 0010, Safety Requirements for Solicitations and Contracts; Lackland 0013, Contractor Personnel Conduct; Lackland 0014, Contract Work Hours. All clauses and provisions may be accessed electronically at https://farsite.hill.af.mil or www.arnet.gov. 52.232-18 AVAILABILITY OF FUNDS (APR 1984) Funds are not presently available for this contract. The Government's obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer. 6. Basis for Award. The Government will evaluate Quotes on the basis of the material presented in the written Quotes. The Offeror's Quote shall contain: 1) responses tailored specifically to the tasks listed in the solicitation; 2) written in plain language 3) CLIN (contract line item number) structure in schedule B shall be completed including unit prices and total prices; 4) in 12-font. The technical portion of the quote shall be limited to 50 pages. The number of pages for the price portion of the quote is not limited, but shall follow the format described above. Evaluation factors are listed in descending order of importance. Subfactors within evaluation factors are equal with no order of importance: