Printing of Wisconsin State Park Admission Passes

The Wisconsin Department of Natural Resources is seeking competitive bids for the printing and delivery of vehicle admission passes for state parks, with the goal of awarding a contract to meet their needs for up to 12 months. The passes come in two formats: padded booklets containing 50 passes each, without month markings, and loose, pre-stuffed envelopes with 12 versions marked for each month. The department emphasizes that there is no guaranteed minimum quantity or dollar value, and bids requiring minimum order quantities will be rejected. The contract will be governed by Wisconsin’s standard and supplemental terms and conditions for procurement and printing, with all requirements deemed mandatory. The scope includes producing approximately 715,000 booklet passes and 385,000 loose passes, with strict packaging, labeling, and security standards to ensure product integrity during storage and transport. Delivery is FOB destination to Madison, WI, with specific instructions on palletization, labeling, and handling to facilitate secure and efficient distribution. The procurement process is structured around a lowest-price, technically acceptable evaluation, where responsiveness to specifications, bidder responsibility, and price are key criteria. The department reserves the right to conduct on-site evaluations of the apparent successful bidder before award and to cancel the contract during a 90-day initial evaluation period if standards are not met. The contract emphasizes confidentiality, record retention for four years, and the right to audit. Bidders must submit their proposals electronically via the Wisconsin eSupplier Portal or by email before the November 11, 2025, deadline, with bid opening scheduled for November 13, 2025. The process requires registration with the portal, submission of signed certifications, and compliance with all mandatory instructions, with no specified page limits or allowance for fax submissions. The primary contact for questions is Brady Busha, reachable by email or phone.