This Solicitation opportunity from Florida was posted on December 8, 2025. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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Procurement of Computer Hardware and Accessories for UCF Staff and Faculty

Closed

ITN 2025-05MCSAState & Local

Submission Closed01/23/2026, 08:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 423430

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AI Contract Overview

The University of Central Florida (UCF) is seeking to establish a multi-year Master Agreement for the procurement of enterprise computer hardware and peripherals, specifically standardized desktops and laptops, to support its academic, administrative, and research functions. The contract, initiated through an Invitation to Negotiate (ITN), aims to enhance UCF’s technological infrastructure across multiple departments including Enterprise Systems, Networking, Information Security, and others. UCF plans to source devices with long-term model availability, high build and material quality suited to a higher education environment, superior hardware security features, extended battery life, and enterprise-grade management capabilities compatible with their existing Intune environment. The focus is on achieving the lowest total cost of ownership by streamlining the full lifecycle management process—covering procurement, deployment, refresh, and disposal—with suppliers offering robust service capabilities such as imaging, tagging, and distribution. UCF anticipates awarding contracts to one or more suppliers who can demonstrate technical excellence, competitive pricing, and proven performance history, reflecting the institution’s high-volume demand estimated between 7,500 and 10,000 units annually. The initial contract term is four years, with options to renew for two additional one-year periods based on satisfactory supplier performance. The solicitation emphasizes engaging direct enterprise sales channels and resellers instead of retail providers, ensuring professional-grade products designed for extended use in educational settings and compliance with specified hardware management and security standards. Suppliers must also be financially stable and capable of meeting a high standard of service for the university’s faculty, staff, and students.

General Info

UCF seeks multi-year contract for high-quality enterprise desktops and laptops, emphasizing security and lifecycle management.

Agency

University of Central Florida

NAICS

423430 - Computer and Computer Peripheral Equipment and Software Merchant Wholesalers

Place of Performance

FL, USA

Set-Aside

NONE

Documents

2025-05MCA.pdf

AI Contract Breakdown

Uniform Contract Format

Timeline

PhaseClosed

PostedDec 8

Solicitation

Response DeadlineJan 23

Deadline has passed

Submission Closed

01/23/2026, 08:00:00 PM UTC

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Organization & Contact Information

AgencyUniversity of Central Florida

Contacts1 person available

OfficeN/A

Organization / AgencyUniversity of Central Florida

Office AddressN/A

Contacts

Brian Sargent

contact@example.gov

+1 (555) 000-0000

Full Description

The objective of this Invitation to Negotiate (ITN) is to enable the University of Central Florida (UCF) to enter into an agreement for the procurement of enterprise computer hardware and peripherals. This initiative aims to enhance the institution's technological infrastructure to support academic, administrative, and research activities for UCF IT (e.g., Enterprise Systems, Networking (Telecom), Office of Instructional Resources, Enterprise Service Desk, Enterprise Infrastructure, and Information Security Office) and establish a comprehensive, multi-year, Master Agreement with one or more qualified, experienced, and financially stable Suppliers. The goal is to procure standardized computer hardware (desktops and laptops) and associated managed services to support the academic, research, and administrative needs of UCF's faculty, staff, and students (collectively, "Constituents"). This ITN seeks to achieve the lowest Total Cost of Ownership (TCO), maximize product reliability, and streamline the lifecycle management process (procurement, deployment, refresh, and disposal) for all UCF-owned endpoints. UCF anticipates making one or more awards to Suppliers who demonstrate superior technical products, robust service capabilities (including imaging, tagging, distribution, and shipping), competitive pricing, and strong performance history. The contract resulting from this ITN will have an initial term of four (4) years with the option for two (2) one-year renewals, contingent upon satisfactory performance and mutual agreement. UCF requires a consistent supply of standardized desktop and laptop units. While no volume is guaranteed, the estimated annual volume for replacement and new growth is between 7,500 and 10,000 units. Pricing must reflect this high-volume opportunity. Supplier should be able to meet the following requirements. See section 4.0 for the Scope of Work. Long-term availability of models, with 15- to 18-month availability; formal stabilityProfessional build quality. Material quality that accommodates a Higher Education life cycle and does not show excessive wear; typically reflected by longer warranties and better durability programs, including consistent components.Hardware-assisted security, such as virtualization extensions in processors and trusted platform modules.Long-lasting battery with a minimum of 8 hours of battery life during the average workday.Hardware-enabled management, such as out-of-band management and remote firmware tools.Ability to configure with UCF’s Intune environment including multiple domainsAsset tagging for each deviceIndustrial design suited to business use (e.g., ergonomics and reduced eye strain from screens).Enterprise sales channels. Resellers, rather than retailers; direct interaction.