Procurement of Six (6) Pickup Trucks with Canopies for the U.S. Embassy in Hanoi, Vietnam.

The U.S. Embassy Hanoi is procuring six pickup trucks with canopies for the Defense POW/MIA Accounting Agency located at 53 Tran Phu, Ba Dinh, Hanoi, Vietnam, under solicitation number 19VM3026Q0018. The contract is a firm-fixed price arrangement requiring all costs—including all taxes, VAT where applicable, door-to-door delivery to the specified address, warranties, accessories, and any other anticipated charges—to be included in the quoted price. Vehicles must be new 2025 or 2026 models, left-hand drive, four-wheel drive, diesel-powered, compliant with EURO 5 emission standards, painted white, double cab, and equipped with a camper shell canopy. Technical specifications include dimensional measurements, LED headlights, front fog lamps, running lamps, and intermittent auto rain wipers, with ground clearance of at least 219 millimeters. Each vehicle must have a clearly documented VIN, engine number, frame number, country of manufacture, number of cylinders, engine capacity, and number of seats based on seat belts, as required for Vietnamese customs and registration. The delivery schedule must not exceed 120 days from contract award, inclusive of importation and customs clearance, with shipments arriving at Hai Phong Port and delivered between 9:00 and 15:00 on weekdays to the DPAA office. Bidders must be registered in SAM, provide documentation confirming their status as authorized dealers, and submit a valid quotation by the deadline of July 17, 2026, via email. All vehicles must meet Vietnamese import regulations, including submission of an original certificate of conformity from Vietnam Register, a Vietnamese government-issued quality control certificate, original VAT invoice, copy of VIN and engine numbers, and a country of origin certificate. Payment of 100% of the contract value is triggered only after successful delivery, completion of customs clearance, and receipt of all original documentation. The contract incorporates multiple FAR clauses, including provisions on commercial items, ethics, whistleblower protections, subcontractor restrictions, prohibited entities, and payment by third party, with specific shipping instructions and labeling requirements mandating diplomatic shipment designation. Quotations may be submitted in either Vietnam Dong or U.S. Dollars, and must remain valid for 120 calendar days. The award will go to the lowest technically acceptable price from a responsible bidder fully compliant with SAM registration and all technical, regulatory, and documentation requirements.