Procurement of Six (6) Pickup Trucks with Canopies for the U.S. Embassy in Hanoi, Vietnam.

The U.S. Embassy Hanoi is seeking quotations for six pickup trucks with canopies to be delivered to the Defense POW/MIA Accounting Agency at 53 Tran Phu, Ba Dinh, Hanoi, Vietnam. The contract is a firm-fixed price arrangement requiring all costs—including taxes, VAT if applicable, door-to-door delivery, importation, customs clearance, warranty, and any other anticipated charges—to be included in the quoted price. Each vehicle must be a 2025 or 2026 model, left-hand drive, four-wheel drive, diesel-powered, compliant with EURO 5 emissions standards, painted white, and equipped with a camper shell canopy. Additional specifications include LED headlights, front fog lamps, automatic rain-sensing wipers, and precise dimensional requirements. The total delivery timeline must not exceed 120 days after contract award and must include all logistical stages, from shipment to final delivery at the specified address during business hours on weekdays. Importation compliance is mandatory, with all vehicles required to meet Vietnamese regulations for registration, including the submission of original documents such as a VAT invoice, a Quality Control Certificate from Vietnam Register, a Country of Origin certificate, and copies of engine and VIN numbers. Shipping must follow strict guidelines, including labeling with diplomatic shipment identifiers, use of Hai Phong Port as the port of entry, and submission of the Master Bill of Lading at least three weeks in advance. Bidders must be registered in SAM, demonstrate authorized dealer status for the vehicles offered, and provide a valid warranty and accessory list. All proposals must be submitted via email by July 17, 2026, and remain valid for 120 days. The award will be made to the lowest technically acceptable bidder who meets all mandatory requirements, with full payment triggered only after delivery, customs clearance, and receipt of all original documentation. The contract incorporates multiple Federal Acquisition Regulation clauses related to commercial items, ethics, whistleblower protections, small business payments, and prohibitions on Kaspersky-linked products, among others, and requires adherence to overseas shipping protocols for official government vehicles.