Z2DA--Electronic Health Record Modernization - Main Computer Room Update - 618-26-701 - Minneapolis VAMC - Minneapolis MN

The contract pertains to the EHRM Infrastructure Upgrades for the Main Computer Room at the Minneapolis Veterans Affairs Medical Center, targeting the renovation and consolidation of data center spaces in rooms 2B-105 and BH-111/BG-111. The project is a firm-fixed-price construction effort under NAICS code 236220, reserved exclusively for Service-Disabled Veteran-Owned Small Businesses (SDVOSB), requiring bidders to be certified by the SBA and listed in its database at both bid submission and award stages. The scope includes demolition of existing infrastructure, installation of new IT equipment enclosures, deployment of a full controls system with software and licensing, security system upgrades involving firmware and access control components, structured cabling, and comprehensive documentation such as shop drawings, validation test plans, and commissioning reports. All work must adhere to VA Directive 7715 and coordinate seamlessly with ISTS, HEFP, and DCIE standards to ensure zero network downtime. Material delivery must comply with strict packaging and labeling requirements, including manufacturer-sealed containers with full specification data, and all equipment within the VA data center must be uniformly labeled using environment-appropriate materials. The solicitation mandates a lump sum price for the base construction bid, with mandatory breakdowns for both the general contractor and all subcontractors, including a separate line item for third-party inspections. Bids must be submitted electronically by 1:00 PM ET on June 3, 2026, to designated VA email addresses, and must include a signed SF-1442 form with the Unique Entity Identifier, an electronic bid bond, and a completed limitations on subcontracting certificate. Awards will be made solely on the basis of lowest price to a responsible bidder who meets all pass/fail criteria, including VETS-4212 reporting and a positive responsibility determination based on past performance, financial stability, technical qualifications, and organizational structure. The contract includes deviations from standard FAR clauses regarding performance and payment bonds, federal/state/local taxes, construction wage rates, and warranty provisions—specifically shortening the warranty on emergency systems to one year after final acceptance. Field conditions do not permit time or cost adjustments, and all work must comply with OSHA standards, ADA accessibility requirements, and Buy American Act provisions with price adjustments applied to foreign material exceptions. The period of performance is 365 calendar days from notice to proceed, and monthly payment requests require detailed schedule updates in both PDF and native software formats. All