Project Management Information System (PMIS)

GOAA manages a complex and continually evolving portfolio of capital improvement projects in support of one of the nation's leading international airports. To enhance operational efficiency, governance, transparency, and data-driven decision-making, GOAA seeks a modern PMIS solution specifically designed to support large-scale infrastructure and aviation capital programs. The proposed PMIS platform shall be a highly configurable, low-code or no-code business process and workflow management solution that supports the full lifecycle of capital projects, from planning and authorization through design, construction, commissioning, and closeout. The system must enable process standardization, automate workflows, improve collaboration among stakeholders, and provide comprehensive visibility into project performance across the organization. At a minimum, the PMIS shall: Capital Program Management Serve as the centralized system of record for managing capital portfolios, programs, and projects throughout their entire lifecycle. Support strategic planning, capital planning, budgeting, forecasting, and project prioritization activities. Provide visibility into project status, milestones, performance metrics, and organizational objectives. Project Controls and Performance Management Support comprehensive cost, budget, schedule, risk, issue, and change management processes. Provide Earned Value Management (EVM) capabilities and other project performance measurement tools. Facilitate forecasting, trend analysis, and proactive management of project risks and opportunities. Monitor and report key performance indicators (KPIs) across portfolios, programs, and projects. Data Migration and Data Management The PMIS solution shall provide comprehensive data migration capabilities to support the transition of historical and active capital project information from existing systems, databases, spreadsheets, and document repositories into the new platform. Support the migration of portfolio, program, project, financial, schedule, document, contract, risk, issue, and change management data from legacy systems. Facilitate migration from spreadsheets, file shares, document management systems, existing PMIS applications, ERP systems, and other enterprise platforms. Support phased and incremental migration approaches, as required by GOAA. Minimize disruption to ongoing capital projects and business operations during migration activities. Deliver a comprehensive Data Migration Plan that includes migration strategy, testing procedures, validation criteria, cutover activities, rollback procedures, and post-migration support. Workflow Automation and Accountability Automate business processes through configurable workflows, approvals, notifications, and task management capabilities. Improve organizational accountability through clearly defined responsibilities, escalation procedures, and audit trails. Reduce reliance on manual processes, spreadsheets, and disconnected software applications. Collaboration and Document Management Enable secure collaboration among internal departments, consultants, contractors, and other stakeholders. Provide centralized document storage, sharing, version control, and records management capabilities. Ensure efficient communication and information accessibility across project teams. Executive Reporting and Decision Support Deliver real-time dashboards, analytics, and reporting for executives, program managers, project managers, and other stakeholders. Provide actionable insights that support informed decision-making and strategic planning. Offer configurable reporting capabilities that enable visibility into financial performance, schedule health, risk exposure, and overall portfolio performance. Compliance and Financial Management Support governance, regulatory compliance, and audit requirements. Track and manage projects funded through multiple funding sources. Provide integrated financial management capabilities that support forecasting, budget controls, cost management, and performance reporting. System Integration Requirements The PMIS solution shall integrate with GOAA's enterprise technology ecosystem, including but not limited to: Oracle Enterprise Resource Planning (ERP) systems for financial management, budgeting, forecasting, and reporting. IBM Maximo Enterprise Asset Management (EAM) systems for asset lifecycle and maintenance management. Existing airport business applications, operational systems, and future enterprise platforms as required. Through the implementation of a modern, integrated PMIS platform, GOAA seeks to improve organizational efficiency, enhance project delivery performance, strengthen governance and accountability, and establish a scalable foundation for managing its capital development program well into the future.