Project Management Services for Public Works Projects

Zone 7 Water Agency is seeking professional project management services to oversee its portfolio of public works projects, including infrastructure, construction, installation, and repair initiatives tied to its water supply operations, which rely primarily on imported State Water Project water supplemented by groundwater and local surface water. The solicitation, RFP-2025-177, is for a standard professional services agreement with task orders, targeting consultants with demonstrated expertise in managing municipal and public agency water projects under California’s public contracting codes. The contract term is up to twelve months, beginning upon execution, with performance required throughout California, primarily in the Livermore-Amador Valley region. The scope includes acting as the Agency’s representative across all project phases—from procurement and bidding to construction oversight and closeout—leveraging existing contracts with design and construction partners, managing weekly and monthly reporting, processing submittals and change orders, and ensuring comprehensive handoff of records, schedules, budgets, and operational documentation. Projects under consideration include the Del Valle Water Treatment Plant Security Enhancements and Patterson Pass Water Treatment Plant Sludge Bed Rehabilitation, with estimated project costs up to $850,000, though the overall contract value is not capped and may include additional projects via task orders. Proposals must be submitted electronically via the E-Procurement Portal by June 18, 2026, and evaluated using a two-stage process: a technical proposal review worth up to 100 points, weighted toward integrated project management capability (25%), general responsiveness to RFP requirements (15%), client references with preference for public agency experience (10%), and team qualifications and experience in water infrastructure (unspecified weight), followed by a potential interview stage worth up to 100 points focused on the project manager and team (50%), workplan demonstration (25%), and responses to structured and additional questions. Consultants must submit a technical proposal with team organization charts and experience documentation, and a separate cost proposal in matrix format with detailed hourly rates and labor breakdowns, though rates are not scored in the initial evaluation. All consultants must be registered with California’s Department of Industrial Relations, comply with prevailing wage laws, maintain workers’ compensation insurance, and ensure no conflicts of interest. Insurance requirements mandate $2 million in commercial general liability coverage with Zone 7 named as an additional insured, auto liability coverage for non-owned vehicles, and proof of coverage maintained for five years post-contract. Invoicing is monthly, due within ten days after month-end, requiring detailed line