Projectors and Document Cameras

Tender 5256 is a solicitation issued by the Hamilton-Wentworth Catholic District School Board for the procurement of projectors and document cameras, including specific Epson models and related accessories. The Board anticipates a total volume of approximately 50 projectors. To be eligible, respondents must hold Epson Brighter Futures Dealer certification and maintain internal and external sales representation to provide comprehensive technical support and guidance. Bids must be submitted electronically via the bidsandtenders.ca portal by September 29, 2026, and must remain irrevocable for 90 days. Pricing must be quoted in Canadian dollars and remain firm until August 31, 2027. The award process considers compliance with specifications, optimal pricing, product quality, and vendor reliability. Successful vendors are required to carry 5,000,000 dollars in public liability insurance, maintain good standing with the Workers' Safety and Insurance Board, and comply with the Accessibility for Ontarians With Disabilities Act. Additionally, employees having regular contact with pupils must provide a Police Vulnerable Sector Check. Delivery requirements are stringent, as vendors must handle offloading and delivery to designated areas within schools that lack loading docks. Invoicing is conducted exclusively via email with NET 30 payment terms, and vendors are encouraged to use biodegradable or recycled green packaging to minimize environmental impact.