Promotional Items & Materials

The contract issued by the City University of New York seeks qualified vendors to supply a comprehensive range of promotional items and branded materials across its campuses and affiliated entities within Bronx, Kings, New York, Queens, and Richmond counties. The procurement aims to establish a three-year contract with two optional one-year renewals, with an estimated total value between five and fifteen million dollars. Proposals are due by September 29, 2025, and must be submitted in three separate PDF volumes: one containing required forms (Volume I), a detailed technical and management proposal (Volume II), and a separate price proposal (Volume III). The evaluation process emphasizes a best value approach, assigning points to technical merit (60%), pricing (20%), diversity practices (5%), and optional oral presentations (15%), with the highest-scoring proposal recommended for award. The contract emphasizes adherence to industry standards, sustainability, and CUNY branding, with specific focus on timely delivery, order fulfillment, and support for e-procurement systems. Governing by New York State law, the contract incorporates Appendix A: Standard Clauses for New York State Contracts, along with provisions for MWBE participation (30% goal), non-discrimination, and workforce diversity reporting. It includes strict security, personnel, and confidentiality requirements, with provisions for contract modifications, renewal options, and conflict resolution. Delivery obligations specify standard order fulfillment within 30 days, with no shipping fees for typical orders, and performance is expected across multiple CUNY campuses. Administrative procedures require invoices to be submitted via email or designated channels, with detailed requirements for billing accuracy, supporting documentation, and compliance reporting. The contract also mandates security clearance, qualified personnel employment, and adherence to health and safety protocols, with the University reserving rights for inspections, termination for cause, and amendments to scope or terms as needed.