Propane Delivery and Propane Related Services

The Connecticut Department of Administrative Services is seeking bids for the delivery of propane and related propane services under solicitation number 26PSX0086, with responses due by June 30, 2026. This procurement, issued as an Invitation to Bid under NAICS Code 424720, requires contractors to supply propane to various state agency locations throughout Connecticut and provide associated services including the filling of portable tanks at the contractor’s facility, provision of propane equipment and parts for interior installations, and non-routine services such as installation, maintenance, testing, and removal of propane-related equipment. Pricing for propane delivery is structured as a differential per gallon based on the Selkirk, New York posted price published in the Butane Propane News Weekly Propane Newsletter, with bidders required to submit a unique differential for each Connecticut county where service is offered. All differentials must be rounded to the fourth decimal place, clearly marked as positive or negative, and must exclude the Petroleum Products Gross Earnings Tax. Tank rental fees are prohibited from inclusion in the pricing for delivery or tank filling. For equipment and parts used on-site, bidders must offer a percentage discount from their published price lists, which must be submitted with the bid and remain valid for one year from contract award. Contractors must designate a single point of contact to support the agency on all service matters including deliveries, product quality, technical specifications, equipment needs, and billing. Services cannot begin without written authorization from the client agency, and travel time to and from agency sites is not reimbursable nor may it be factored into any pricing. Pricing for non-routine services under Item 4 is not to be bid upfront but will instead be provided as a quote after contract award upon request. Any deviation from the prescribed format or methodology in the Exhibit B Price Schedule will result in a bid being deemed non-responsive and disqualified. Bidders must adhere strictly to the approved submission format and are prohibited from modifying any solicitation documents other than inserting bid prices and required information within Exhibit B. The contract will be performed across the state of Connecticut with no specified contract value or period of performance provided in the solicitation.