Proposal for Consultant required to perform Building Condition Assessments for Corporate Facilities and Energy Management properties for the City of Hamilton

The City of Hamilton is seeking a consultant to perform comprehensive Building Condition Assessments (BCAs) for its Corporate Facilities and Energy Management properties. The primary objective of these assessments is to support asset management planning, lifecycle forecasting, and long-term capital budgeting, specifically focusing on like-for-like component renewal planning. The selected consultant will be responsible for conducting on-site inspections, reviewing available documentation, and performing professional evaluations of building systems to identify opportunities for upgrades in energy efficiency, life safety, regulatory compliance, operational efficiency, and accessibility. Key deliverables for this project include a property portfolio summary, a detailed building component inventory, condition descriptions and ratings, and a 25-year lifecycle and capital forecast. Additionally, the consultant must provide current replacement values, asset tag verification, deficiency identification, and photographic documentation. This procurement is subject to the Canadian Free Trade Agreement (CFTA) and the Comprehensive Economic and Trade Agreement (CETA). Proposals must be submitted electronically through the City's Bidding System by 3:00 PM Hamilton time on December 8, 2026, as hardcopy submissions will not be accepted. No proposal, performance, or labor and material payment security is required. Proponents are prohibited from visiting City properties without official authorization, which must be requested through the Bidding System at least one week prior to the closing date. The point of contact for this solicitation is Procurement Specialist Vicki Lafford-Field.